Board Notes (Minutes/Financials)

August 1, 2019 Board Meeting Minutes

Board Members Present:                                                    

  • R. Williamson, Secretary
  • P. Farmer
  • D. Holland
  • T. Toth
  • L. Warnes
  • S. Carbonara-Ramos

Excused:

  • J. Somosky, President
  • T. Rekar, Vice President
  • J. Carson, Treasurer
  • T. Kippel, Sgt-at-Arms
  • P. Malchow
  • M. Peterson
  • B. Walsh

 Staff Members Present:

  • S. Dillon, Executive Director
  • R. Keller, Office Manager
  • J. Newsome, Staff Attorney
  • G. Steinkirschner, CSPD Chaplain

Meeting called to order at 11:00am

Small Donor Request:

  • D.A. Candidate Michael Allen postponed until September at request of PPA due to anticipated board member absences from meeting.

General Member Comments:

  • Question regarding sworn medical retirement agreements and being able to work for the City in another capacity.  Reiterated that it is up to the individual to carefully read and negotiate a satisfactory agreement.

Board Discussion Items:

  • Eval Ratings/Ticket Counts: postponed until September meeting.
  • Chiefs Meeting Follow-up: discussed Corporal Program; Supply staffing; unfunded department priorities; mandatory trainings; and CCI review of BWC video. Meeting minutes issued by the Office of the Chief reflects specifics for each item.
  • Medical Donation Request: briefly discussed possible contribution to local, non-CSPD law enforcement officer; further discussion and vote postponed until September
  • Member Funerals/Memorials: clarified that the wishes of the family prevail, and as such, there may or may not be a PD presence, within parameters of policy, at services.
  • CSPPA Board Elections: reviewed seats that will be open for election; Board consented to hold election electronically via survey monkey.
  • CSPPA 50th Anniversary: the CSPPA will be celebrating its 50th anniversary year in 2021. It was agreed that any celebratory events/items will be discussed at the annual budget setting meeting in December.
  • Items for August Chiefs’ Meeting: pay and compensation for 2020 and update on Department priorities for 2020.
  • Financial Report: vote postponed until September meeting as there was not a quorum.
Investment Accts.     July 2019 June 2019 May 2019 April 2019 March 2019 February 2019
Checking $116,114.15 $106,655.52 $101,697.63 $100,587.60 $50,068.55 $111,644.96
Gen. Invested Fund $339,686.81 $335,618.45 $324,102.13 $331,526.63 $325,883.94 $322,721.28
Fallen Officers Fund $162,567.40 $160,501.11 $154,818.05 $158,425.84 $155,833.46 $153,821.08
Totals $618,368.36 $602,775.08 $580,617.81 $590,540.07 $531,785.95 $588,187.32

Small Donor Account:                                    July 2019                              July

  •                                                                       $24,244.00                           $ 24,244.00

Meeting adjourned at 12:16 pm

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June 6, 2019 Board of Directors Meeting Minutes

Board Members Present                                                    

  • J. Somosky, President
  • T. Rekar, Vice President
  • J. Carson, Treasurer
  • T. Kippel, Sgt-at-Arms
  • P. Farmer
  • P. Malchow
  • T. Toth
  • B. Walsh
  • S. Carbonara-Ramos

Excused

  • D. Holland
  • M. Peterson
  • L. Warnes
  • R. Williamson, Secretary

Staff Members Present

  • S. Dillon, Executive Director
  • R. Keller, Office Manager
  • J. Newsome, Staff Attorney
  • G. Steinkirschner, CSPD Chaplain

Meeting called to order at 11:00am

CSPPA Scholarship Presentation and Luncheon: Ten of the thirteen 2019 CSPPA scholarship recipients and family members attended the Board of Directors celebratory luncheon and presentation of checks.

General Member Comments: None brought forward

Board Discussion Items:

  • Longevity Pay: a review of longevity pay indicates that CSPD remains competitive with other Front Range agencies; the board has additionally requested a comparative review of both shift differential and hazardous duty pay.
  • Chiefs Meeting Follow-up: discussed Corporal Program; Patrol Staffing; Senior Staff at line-ups; Mandatory Trainings; and Eval Ratings/Ticket Counts with Chiefs at May meeting. Meeting minutes issued by the Office of the Chief will reflect specifics.
  • Load Bearing Vest Update: currently in the RFI/RFP stage.
  • By-law Revision for Consideration: Section 2:
    • … Any Active Member in good standing is eligible to run for, or in the case of a mid-term vacancy, be appointed to any elected position on the Association’s Board of Directors, with the exception of the office of President. In order to be considered for the office of President the candidate must be a current member of the CSPPA Board of Directors.
      • Discussed at meeting and passed via email vote of the Board of Directors06/07/2019.
  • Financial Report: Approval of financial report:
        • 1st: S. Carbonara-Ramos
        • 2nd: T. Kippel
        • All approved
Investment Accts.     May 2019 April 2019 March 2019 February 2019 January 2019 December 2018
Checking $101,697.63 $100,587.60 $50,068.55 $111,644.96 $139,043.88 $104,181.59
Gen. Invested Fund $324,102.13 $331,526.63 $325,883.94 $322,721.28 $313,501.20 $302,021.36
Fallen Officers Fund $154,818.05 $158,425.84 $155,833.46 $153,821.08 $149,348.24 $143,763.36
Totals $580,617.81 $590,540.07 $531,785.95 $588,187.32 $601,893.32 $549,966.31

 

Small Donor Account:                                    April 2019                            April 2018

                                                                               $24,244.00                           $ 24,244.00

Meeting adjourned at 12:02 pm

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BOD May 2, 2019 Meeting Minutes

Board Members Present                                                    

  • T. Rekar, Vice President
  • J. Carson, Treasurer
  • T. Kippel, Sgt-at-Arms
  • R. Williamson, Secretary
  • P. Farmer
  • P. Malchow
  • M. Peterson
  • T. Toth
  • L. Warnes
  • S. Carbonara-Ramos

Excused

  • J. Somosky, President
  • D. Holland
  • B. Walsh

Staff Members Present

  • S. Dillon, Executive Director
  • R. Keller, Office Manager
  • J. Newsome, Staff Attorney
  • G. Steinkirschner, CSPD Chaplain

Meeting called to order at 11:00am

General Member Comments

  • Patrol staffing:  remains a concern, especially when coupled with mandatory trainings, system redundancies, questionable calls for service, staffing of specialized units, and the impact on officer safety.   To be brought forward at next meeting with the Chiefs.
  • Line-ups: Chief, Deputy Chief, and Commander visibility at line-ups either in person or via live-feed video continues to be requested. To be brought forward at next meeting with the Chiefs.

Board Discussion Items

  • Longevity Pay: deferred to next board meeting.
  • Corporal Program:  converting Corporal position to a civil service rank to be brought forward at next meeting with the Chiefs.
  • Body Worn Camera Video Review: to be brought forward at Chiefs’ meeting for clarification regarding BWC video review by Civilian Criminal Investigators.
  • Mandatory Trainings: The time required to complete mandatory trainings is becoming increasingly problematic as it interferes with regular job duties; to be brought forward at Chiefs’ meeting.
  • Work Comp Follow-up: Under advisement from CSPPA Attorney John Newsome, the PPA has been cautioned not to provide members with any information that might be construed as legal advice. Rather, the PPA will provide resources, to include links and printed materials from the Colorado Department of Labor and Employment’s Workers’ Compensation website.
  • Patrol Vacation Follow-up: the basis for having a 120-day rule was discussed, along with reasons for possible exceptions.

Executive Director Report

  • MADD request for CSPPA office space: died on the table for lack of a motion.
  • Membership Report: Due primarily to retirements, PPA membership dropped by three members during Quarter 1 of 2019 to 999; compared to the same period last year, it is up from 924 members, an overall increase of 75.

Financial Report: Approval of April financial Report:

  • 1st: S. Carbonara-Ramos
  • 2nd: M. Peterson
  • All approved
Investment Accts.     April 2019 March 2019 February 2019 January 2019 December 2018 November 2018
Checking $100,587.60 $50,068.55 $111,644.96 $139,043.88 $104,181.59 $105,055.68
Gen. Invested Fund $331,526.63 $325,883.94 $322,721.28 $313,501.20 $302,021.36 $314,799.53
Fallen Officers Fund $158,425.84 $155,833.46 $153,821.08 $149,348.24 $143,763.36 $150,048.73
Totals $590,540.07 $531,785.95 $588,187.32 $601,893.32 $549,966.31 $569,903.94

 

Small Donor Account:    $24,244.00

Meeting adjourned at 12:16 pm

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April 4, 2019 Board of Directors Meeting Minutes

Board Members Present:                                                    

  • J. Somosky, President
  • J. Carson, Treasurer
  • R. Williamson, Secretary
  • P. Farmer
  • D. Holland
  • P. Malchow
  • B. Walsh
  • L. Warnes
  • S. Carbonara-Ramos

Excused

  • T. Rekar, Vice President
  • T. Kippel, Sgt-at-Arms
  • M. Peterson
  • T. Toth

Staff Members Present:

  • S. Dillon, Executive Director
  • R. Keller, Office Manager
  • J. Newsome, Staff Attorney
  • G. Steinkirschner, CSPD Chaplain

Meeting called to order at 11:00am

General Member Comments: It was brought to the Board’s attention that HB19-1080, Benefits for First Responders with a Disability, passed the House unanimously, and is now on the Senate side.  The bill:

  • grants first responders with a permanent occupational disability free lifetime small game hunting and fishing licenses and a free columbine annual pass for entrance into state parks. It also allows first responders with a permanent occupational disability to be eligible to participate in a property tax work-off program established by a taxing entity. (see https://leg.colorado.gov/bills/hb19-1080) 

Board Discussion Items:

Longevity Pay: improving longevity pay to competitive levels being explored as a means to improve retention. To be brought forward at next meeting with the Chiefs.

Days off requests/solutions:mechanisms to improve flexibility in granting days off to be brought forward at next meeting with the Chiefs.

Executive Director Report:

  • CSPPA to sponsor Medal of Valor luncheon at the Sergeant Level
  • Scott Elementary School fundraiser, benefitting Cem Duzel, will be held April 5th and is to include TEU and K9 Unit involvement.
  • Homes for Heroes Foundation awarding $5000 grant to Officer Duzel. Officer Jim Carson, Chief Vince Niski, and S. Dillon to accept on Cem’s behalf on May 4th at Homes for Heroes event.
  • CSPPA Scholarship recipients to attend June 6th board meeting to receive checks.
  • CSPPA has hired a new accountant to manage both the (c)5 and (c)3 bookkeeping.
  • Board agreed to initiate a new budget setting cycle beginning with the 2020 fiscal year.

Financial Report: Approval of March financial Report:

  •  1st: P. Malchow
  • 2nd: R. Williamson
  • All approved
Investment Accts.     March 2019 February 2019 January 2019 December 2018 November 2018 October 2018
Checking $50,068.55 $111,644.96 $139,043.88 $104,181.59 $105,055.68 $107,134.95
Gen. Invested Fund $325,883.94 $322,721.28 $313,501.20 $302,021.36 $314,799.53 $308,654.10
Fallen Officers Fd. $155,833.46 $153,821.08 $149,348.24 $143,763.36 $150,048.73 $147,348.39
Totals $531,785.95 $588,187.32 $601,893.32 $549,966.31 $569,903.94 $563,137.44

 

Small Donor Account:                                    January 2019                      January 2018

                                                                                  $24,244.00                           $ 29,244.00

Worker Compensation/Risk Management Presentation:

  • By request, the Board hosted a work comp/risk management informational meeting led by Attorney Kim Roepke of Turner, Roepke & Mueller, LLC. Several members represented by the firm were present. Concerns included low ratings for final admission of benefits; maximum medical improvement determination; the expense of seeking an independent medical exam ($1000); and complex work comp paperwork. At the present time, the Board is moving forward with an informational brochure being prepared by board member Drew Holland. Next steps, if any, will be discussed by the board after the pamphlet is completed. Ideas presented by Attorney Roepke and members will be taken into consideration at that time.

Meeting adjourned at 12:35pm

 

 

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March 7, 2019 BOD Meeting Minutes

Board Members Present:                                                    

  • T. Rekar, Vice President
  • T. Kippel, Sgt-at-Arms
  • J. Carson, Treasurer
  • R. Williamson, Secretary
  • P. Farmer
  • D. Holland
  • P. Malchow
  • M. Peterson
  • T. Toth
  • B. Walsh
  • L. Warnes
  • S. Carbonara-Ramos

Excused

  • J. Somosky, President

Staff Members Present:

  • S. Dillon, Executive Director
  • R. Keller, Office Manager
  • J. Newsome, Staff Attorney
  • G. Steinkirschner, CSPD Chaplain

Meeting called to order at 11:00am

Guest: City Council Candidate Wayne Williams: Mr. Williams requested a meeting with the Board to better understand concerns of local law enforcement. Topics discussed included infrastructure, homelessness, and economic vitality.

General Member Concerns: None brought forward.

Chiefs Meeting Update:

  1. Detective Pay Differential: brought before the Chiefs at last Chiefs meeting; was determined to be premature as additional information is needed. After additional discussion during the Board meeting, the Board decided to shift focus to exploring concerns of specialized units and how those are best addressed; to be brought forward at next Chiefs meeting.
  2. Costs associated with subpoenas for lateral officers:to be covered by the agency issuing the subpoena.
  3. 90 Day Vacation Rule: Extended to 120 days.

Work Comp/Risk Management: As board liaison, Drew Holland is developing informational materials on most frequently asked work comp/risk management-related questions.

Miscellaneous:

Board approved purchase of tickets for Junior Achievement dinner honoring public safety personnel, including Officer Cem Duzel.

  • 1st: R. Williamson
  • 2nd: B. Walsh
  • 10 in favor/2 opposed

Board voted not to endorse candidates for City Council given short timeline to election.

  • 1st: R. Williamson
  • 2nd: T. Toth
  • All approve

Letter of opposition submitted to State Senate Judiciary committee regarding HB19-1119, the internal affairs transparency bill.

Financial Report: Approval of February financial Report:

  • 1st: B. Walsh
  • 2nd: T. Toth
  • All approved
Investment Accts.     February 2019 January 2019 December 2018 November 2018 October 2018 September 2018
Checking $111,644.96 $139,043.88 $104,181.59 $105,055.68 $107,134.95 $86,993.91
Gen. Invested Fund $322,721.28 $313,501.20 $302,021.36 $314,799.53 $308,654.10 $325,149.30
Fallen Officers Fd. $153,821.08 $149,348.24 $143,763.36 $150,048.73 $147,348.39 $154,185.72
Totals $588,187.32 $601,893.32 $549,966.31 $569,903.94 $563,137.44 $566,328.93

 

Small Donor Account:                               January 2019                      January 2018

                                                                            $24,244.00                           $ 29,244.00

Meeting adjourned at 12:53pm

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February 7, 2019 Board Meeting Minutes

Board Members Present:                                                    

  • J. Somosky, President
  • T. Rekar, Vice President
  • T. Kippel, Sgt-at-Arms
  • J. Carson, Treasurer
  • R. Williamson, Secretary
  • D. Holland
  • T. Toth
  • B. Walsh
  • L. Warnes

Excused

  • P. Farmer
  • P. Malchow
  • M. Peterson

Staff Members Present:

  • S. Dillon, Executive Director
  • R. Keller, Office Manager
  • J. Newsome, Staff Attorney
  • G. Steinkirschner, CSPD Chaplain

Meeting called to order at 11:00am

Guest: Michael Allen, Senior Deputy District Attorney, 4th Judicial District

  • Mr. Allen, in considering a run for District Attorney, 4th Judicial District in 2020, requested an introductory meeting with the Board of Directors. Topics discussed included creation of a cold case unit; turnover in the DA’s office; expediency of OIS findings; the Brady list; and IA records release to the general public. The Board invited Mr. Allen to return for a more in-depth discussion should he decide to run for DA.

General Member Concerns:

Workman’s Compensation: member requested that the CSPPA support a change in the use of sick time for short term leave due to duty-related injuries. The Board indicated that while such a change would require a State level fix, it would try to better educate members on the 3-day rule and reach out to risk management for clarifying points.

Medical Settlements: some members have signed settlement agreements with the City that precludes them from future employment with any municipal entity, thus disqualifying them from employment under the ADA.   To better understand the retirement process and any associated implications for post-retirement options, it was recommended that consideration be given to hiring a CSPD HR Navigator dedicated to this process. The Board agreed to move the discussion forward at the next meeting with the Chiefs.

Risk Management: Additional clarifying questions were asked regarding the joint CSPPA/Local 5/Risk Management meeting that was held on January 11th.

Subpoenas: Lateral officers that receive subpoenas from their prior agencies currently have to use vacation time to appear in court. A request was made to allow appearances to be covered as time worked. The Board agreed to bring this forward at the next meeting with the Chiefs.

Board Discussion Items:

Load Bearing Vests: The Uniform Standards Committee voted in favor of forming a load bearing vest subcommittee as well as conducting a pilot study. Both CSPPA and Occupational Health representatives are to be included in the subcommittee; information will be disseminated as it becomes available.

Local 5 Collective Bargaining Update: Local 5 again requested that the CSPPA consider supporting its ballot initiative for collective bargaining. The Board declined, reiterating that it has adopted a neutral position.

By Law Revision: The Board voted in favor of revising the by-laws to allow part-time civilian employees of CSPD to be active CSPPA members. While this has been practice for several years, the bylaws had not been updated.

  • ARTICLE II; MEMBERSHIP , Section 2: To become an Active Member of this Association, a person must be a paid sworn officer of the Colorado Springs Police Department, or a full-time civilian employee of the Colorado Springs Police Department. Any person meeting these prerequisites shall, upon application on the prescribed forms and establishment of dues payments, become an Active Member of this Association.
  • 1st: L. Warnes
  • 2nd: T. Kippel
  • All approved

Civilian-at-large: Three candidates are running in the special election for CSPPA Civilian-at-Large. Ballots are to be distributed by Friday, February 8th via a Survey Monkey link with safeguards in place to allow only one vote per person.

Financial Report: Approval of November, December, January Financial Report:

  • 1st: R. Williamson
  • 2nd: D. Holland
  • All approved
Investment Accts. January 2019 December 2018 November 2018 October 2018 September 2018 August 2018
Checking $139,043.88 $104,181.59 $105,055.68 $107,134.95 $86,993.91 $98,897.66
Gen. Invested Fund $313,501.20 $302,021.36 $314,799.53 $308,654.10 $325,149.30 $325,435.57
Fallen Officers Fd. $149,348.24 $143,763.36 $150,048.73 $147,348.39 $154,185.72 $154,112.43
Totals $601,893.32 $549,966.31 $569,903.94 $563,137.44 $566,328.93 $578,445.66

Small Donor Account:  

January 2019                      January 2018

$24,244.00                             $ 29,244.00

Meeting adjourned at 12:50pm

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November 1, 2018 Board Meeting Minutes

Board Members Present:

  • J. Somosky, President
  • P. David, Secretary
  • T. Kippel, Sgt-at-Arms
  • J. Carson, Treasurer
  • R. Balka
  • P. Farmer
  • T. Rekar
  • B. Walsh
  • L. Warnes
  • D. Holland
  • J. Keller

Staff Members Present:

  • S. Dillon, Executive Director
  • J. Newsome, Staff Attorney
  • R. Keller, Office Manager

Excused

  • D. Graham, Vice President
  • M. Peterson

Meeting called to order at 10:30am

Annual Financial Review:  The annual financial review was presented by Certified Public Accountant Mitch Downs of Osborne, Parsons & Rosacker, LLP.  The review and Form 990 were accepted by the Board, and will be filed with the IRS and Secretary of State accordingly.

  • 1st: T. Rekar
  • 2nd: L. Warnes
  • All Approved

Member Comments:

  • A question pertaining to extension of the DROP program was brought forth; to be included on next Chiefs’ meeting agenda.
  • Clarification regarding the PTO requirement for the Corporal program was brought forth; it was reiterated that to be eligible, an officer must be a PTO in good standing, regardless of unit.

Board Discussion Items:

Update on Meeting with the Chiefs:

  • Officer Involved Shootings/ Use of Force/ Significant Bodily Injury: Changes in statutory requirements are to be addressed via policy, which is currently undergoing review. Discussion to continue at next meeting with the Chiefs.
  • Medical Settlements/Retirements: It had been brought to the Board’s attention that in some cases, medical settlements included a provision barring the claimant from working in another capacity for the City of Colorado Springs. While it is incumbent upon the claimant to review any settlement prior to signing it, in general, medical retirees are given opportunities for alternate employment consistent with ADA.

Risk Management: Several issues were discussed, including Rule 5-4 (C), which stipulates that a 5 year history of only those medical records pertaining to the claim at hand must be released. Dissatisfaction with the newly hired Risk Management physician was also expressed, specifically related to MMI rulings and continuing care for work-related injuries. The Board of Directors will continue to discuss these concerns with the Office of the Chief and individual members as warranted.

Miscellaneous: Ameriben representatives will be available at the PPA building on November 13th and 15th by appointment, to review individual concerns regarding health insurance claims.

The Hundred Club, which accepted tax deductible donations on behalf of the CSPPA for many years prior to the start up of the CSPPA’s (c)(3) Fallen Officer Relief Fund, is to return any remaining funds it is holding on the PPA’s behalf for deposit into the (c)(3) account.

Financial Reports: October banking statements unavailable as of meeting date; report to be given at December board meeting.

 

The general session adjourned 12:00pm, at which time the Board convened Executive Session.

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