Board Notes (Minutes/Financials)

November 7, 2019 BOD Meeting Minutes

Board Members Present:                                                   

  • J. Somosky, President
  • J. Carson, Treasurer
  • T. Kippel, Sgt-at-Arms
  • R. Williamson, Secretary
  • P. Farmer
  • W. Walsh
  • L. Warnes
  • D. Holland
  • S. Carbonara-Ramos

Excused

  • T. Rekar, Vice President
  • P. Malchow
  • M. Peterson
  • T. Toth

 Staff Members Present:

  • S. Dillon, Executive Director
  • R. Keller, Office Manager
  • J. Newsome, Staff Attorney
  • G. Steinkirschner, CSPD Chaplain

Meeting called to order at 11:00am

Donation: Representing Stockers Car Club, Sheldon Schnese presented Jim Carson, President of the CSPPA Fallen Officer Relief Fund, with a $2000 general FoRF donation.

General Member Comments:

City settlement offers to medically retiring sworn employees continues to be of concern, specifically when agreements preclude future employment by the city.

Colorado House Bill 19-1080 discussed: the bill permits any resident of the State who is a first responder with a permanent occupational Disability to obtain a free, lifetime combination small game hunting and fishing license; a free Columbine annual state park pass; and to participate in the Property Tax Work-Off Program.

Board Discussion Items:

Annual Financial Review: The annual financial review was presented by Certified Public Accountant Mitch Downs of Osborne, Parsons & Rosacker, LLP. The review and Form 990 were accepted by the Board, and will be filed with the IRS and Secretary of State accordingly.

    • 1st: R. Williamson
    • 2nd: B. Walsh 
    • All in favor

Support the Blue Day: Scheduled for Friday, November 29th, Support the Blue participants will hold signs in support of law enforcement at different locations throughout the City. The Board voted to allocate $100 for supplies for posters.

    • 1st: J. Carson
    • 2nd: D. Holland 
    • All in favor

Chiefs Meeting Follow-up: discussed Workman’s Comp, PSR Pay, G.O. 1650/ Section .40, and Senate Bill 2552 – Expanding Health Care Options for Early Retirees. Meeting minutes issued by the Office of the Chief reflect specifics for each item.

Executive Director Report: Preparations for the CSPPA Christmas Gala, to be held December 14th, and the December 4th Children’s Christmas Party, are well underway. The all-day Annual Meeting is scheduled for Friday, January 17th.

Financial Report: Approval of October financial report.

    • 1st: D. Holland
    • 2nd: L. Warnes
    • All in favor
Investment Accts.     October 2019 September 2019 August 2019 July 2019 June 2019
Checking $109,195.71 $100,905.47 $93,364.32 $116,114.15 $106,655.52
Gen. Invested Fund $341,731.97 $338,787.08 $336,155.68 $339,686.81 $335,618.45
Fallen Officers Fd. $163,489.63 $162,208.67 $161,298.55 $162,567.40 $160,501.11
Totals $614,417.31 $601,901.22 $590,818.55 $618,368.36 $602,775.08

Small Donor Account:                                            October 2019                    October 2018

                                                                                          $23,244.00                           $ 24,244.00

 Meeting adjourned 12:45pm; Board entered executive session for annual personnel discussion.

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October 3, 2019 Board Meeting Minutes

Board Members Present:                                                    

  • T. Rekar, Vice President
  • J. Carson, Treasurer
  • T. Kippel, Sgt-at-Arms
  • R. Williamson, Secretary
  • P. Malchow
  • W.Walsh
  • L. Warnes
  • S. Carbonara-Ramos P. Farmer

 Staff Members Present:

  • S. Dillon, Executive Director
  • R. Keller, Office Manager
  • J. Newsome, Staff Attorney
  • G. Steinkirschner, CSPD Chaplain

Excused:

  • J. Somosky, President
  • D. Holland
  • P. Farmer
  • M. Peterson
  • T. Toth

Meeting called to order at 11:00am

General Member Comments: None brought forward.

Board Discussion Items:

PPA Academic Scholarships: Policy revision brought forward for approval:

  • The CSPPA Board of Directors grants annual scholarships in memory of CSPD Officers who have died in the line of duty. The amount of these scholarships is determined by the Board of Directors at its annual budget meeting.   Scholarships are to be used for the pursuit of post-high school education, defined here as technical school; vocational programs; 2-year undergraduate college degree programs and 4-year undergraduate college degree programs. Eligible candidates include active sworn and civilian members and a member’s spouse; domestic partner; or children. Up to 2 scholarships may be awarded per member household annually. Scholarships are competitive and in the event of a tie, may be determined by a subcommittee appointed by the Board of Directors.
  • 1st: L. Warnes
  • 2nd: P. Malchow 
  • All in favor

CSPPA Board Elections: Ballots to go out electronically via Survey Monkey; voting to remain open for two weeks. Ballot links to be sent to members with private email addresses on file with the PPA.

Quarterly Membership Review: Total membership as of 09/30/2019 was 1,022; this represents an overall increase of 20 members across categories (sworn/civilian/retired) compared to year-end 2018.

Financial Report:

Approval of August/September financial reports.

  • 1st: S. Carbonara-Ramos
  • 2nd: W. Walsh
  • All in favor

 

Investment Accts.     September 2019 August 2019 July 2019 June 2019 May 2019 April 2019
Checking $100,905.47 $93,364.32 $116,114.15 $106,655.52 $101,697.63 $100,587.60
Gen. Invested Fund $338,787.08 $336,155.68 $339,686.81 $335,618.45 $324,102.13 $331,526.63
Fallen Officers Fd. $162,208.67 $161,298.55 $162,567.40 $160,501.11 $154,818.05 $158,425.84
Totals $601,901.22 $590,818.55 $618,368.36 $602,775.08 $580,617.81 $590,540.07

 

Small Donor Account:                                    July 2019                              July 2018

                                                                            $23,244.00                           $ 24,244.00

Meeting adjourned at 12:10pm

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September 5, 2019 Board Meeting Minutes

Board Members Present:                                                   

  • J. Somosky, President
  • T. Rekar, Vice President
  • J. Carson, Treasurer
  • T. Kippel, Sgt-at-Arms
  • P. Farmer
  • P. Malchow
  • M. Peterson
  • T. Toth
  • B. Walsh
  • L. Warnes
  • S. Carbonara-Ramos

Staff Members Present

  • S. Dillon, Executive Director
  • R. Keller, Office Manager
  • J. Newsome, Staff Attorney
  • G. Steinkirschner, CSPD Chaplain

Excused

  • D. Holland
  • R. Williamson, Secretary

Meeting called to order at 11:00am

Small Donor Request: D.A. Candidate Michael Allen requested a campaign contribution from the CSPPA Small Donor account.  The Board approved a $1000 donation.

    • 1st: T. Toth
    • 2nd: W. Walsh
    • All in favor

General Member Comments: The position of Wellness Sergeant was brought forward for discussion to help ascertain member needs.

Board Discussion Items:

  • Chiefs Meeting Follow-up: discussed Department priorities; emergency notifications; ticket counts across divisions; and Senate Bill 19-144. Meeting minutes issued by the Office of the Chief reflect specifics for each item.
  • Pay/Compensation: PPA representatives met with Mayor Suthers on September 3rd to discuss pay and compensation for 2020. The Mayor is committed to keeping the Department at market, and will be presenting the budget to City Council in October.
  • PPA Academic Scholarships: Policy revision to be brought forward at October board meeting to reflect inclusion of post-high school trade programs.
  • Fallen Officer Fund expense request:the Board approved the purchase of three airline tickets for Officer Cem Duzel and his parents to return to Colorado Springs for the Medal of Valor luncheon in November.
    • 1st: Mark Peterson
    • 2nd: Tim Kippel
    • All in favor
  • Patriot Golf Tournament: brief review given of plans for the Gleneagle Sertoma Club Patriot Golf Tournament, scheduled for September 16th; tournament proceeds to benefit the PPA (c)(3) Fallen Officer Relief Fund.
  • Financial Report: Approval of June and July financial reports.
    • 1st: T. Rekar
    • 2nd: P. Malchow
    • All in favor

 

 

 

Investment Accts.     July 2019 June 2019 May 2019 April 2019 March 2019 February 2019
Checking $116,114.15 $106,655.52 $101,697.63 $100,587.60 $50,068.55 $111,644.96
Gen. Invested Fund $339,686.81 $335,618.45 $324,102.13 $331,526.63 $325,883.94 $322,721.28
Fallen Officers Fund $162,567.40 $160,501.11 $154,818.05 $158,425.84 $155,833.46 $153,821.08
Totals $618,368.36 $602,775.08 $580,617.81 $590,540.07 $531,785.95 $588,187.32

 Small Donor Account:                                    July 2019                              July 2018

                                                                               $24,244.00                           $ 24,244.00

Meeting adjourned at 12:43pm

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August 1, 2019 Board Meeting Minutes

Board Members Present:                                                    

  • R. Williamson, Secretary
  • P. Farmer
  • D. Holland
  • T. Toth
  • L. Warnes
  • S. Carbonara-Ramos

Excused:

  • J. Somosky, President
  • T. Rekar, Vice President
  • J. Carson, Treasurer
  • T. Kippel, Sgt-at-Arms
  • P. Malchow
  • M. Peterson
  • B. Walsh

 Staff Members Present:

  • S. Dillon, Executive Director
  • R. Keller, Office Manager
  • J. Newsome, Staff Attorney
  • G. Steinkirschner, CSPD Chaplain

Meeting called to order at 11:00am

Small Donor Request:

  • D.A. Candidate Michael Allen postponed until September at request of PPA due to anticipated board member absences from meeting.

General Member Comments:

  • Question regarding sworn medical retirement agreements and being able to work for the City in another capacity.  Reiterated that it is up to the individual to carefully read and negotiate a satisfactory agreement.

Board Discussion Items:

  • Eval Ratings/Ticket Counts: postponed until September meeting.
  • Chiefs Meeting Follow-up: discussed Corporal Program; Supply staffing; unfunded department priorities; mandatory trainings; and CCI review of BWC video. Meeting minutes issued by the Office of the Chief reflects specifics for each item.
  • Medical Donation Request: briefly discussed possible contribution to local, non-CSPD law enforcement officer; further discussion and vote postponed until September
  • Member Funerals/Memorials: clarified that the wishes of the family prevail, and as such, there may or may not be a PD presence, within parameters of policy, at services.
  • CSPPA Board Elections: reviewed seats that will be open for election; Board consented to hold election electronically via survey monkey.
  • CSPPA 50th Anniversary: the CSPPA will be celebrating its 50th anniversary year in 2021. It was agreed that any celebratory events/items will be discussed at the annual budget setting meeting in December.
  • Items for August Chiefs’ Meeting: pay and compensation for 2020 and update on Department priorities for 2020.
  • Financial Report: vote postponed until September meeting as there was not a quorum.
Investment Accts.     July 2019 June 2019 May 2019 April 2019 March 2019 February 2019
Checking $116,114.15 $106,655.52 $101,697.63 $100,587.60 $50,068.55 $111,644.96
Gen. Invested Fund $339,686.81 $335,618.45 $324,102.13 $331,526.63 $325,883.94 $322,721.28
Fallen Officers Fund $162,567.40 $160,501.11 $154,818.05 $158,425.84 $155,833.46 $153,821.08
Totals $618,368.36 $602,775.08 $580,617.81 $590,540.07 $531,785.95 $588,187.32

Small Donor Account:                                    July 2019                              July

  •                                                                       $24,244.00                           $ 24,244.00

Meeting adjourned at 12:16 pm

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June 6, 2019 Board of Directors Meeting Minutes

Board Members Present                                                    

  • J. Somosky, President
  • T. Rekar, Vice President
  • J. Carson, Treasurer
  • T. Kippel, Sgt-at-Arms
  • P. Farmer
  • P. Malchow
  • T. Toth
  • B. Walsh
  • S. Carbonara-Ramos

Excused

  • D. Holland
  • M. Peterson
  • L. Warnes
  • R. Williamson, Secretary

Staff Members Present

  • S. Dillon, Executive Director
  • R. Keller, Office Manager
  • J. Newsome, Staff Attorney
  • G. Steinkirschner, CSPD Chaplain

Meeting called to order at 11:00am

CSPPA Scholarship Presentation and Luncheon: Ten of the thirteen 2019 CSPPA scholarship recipients and family members attended the Board of Directors celebratory luncheon and presentation of checks.

General Member Comments: None brought forward

Board Discussion Items:

  • Longevity Pay: a review of longevity pay indicates that CSPD remains competitive with other Front Range agencies; the board has additionally requested a comparative review of both shift differential and hazardous duty pay.
  • Chiefs Meeting Follow-up: discussed Corporal Program; Patrol Staffing; Senior Staff at line-ups; Mandatory Trainings; and Eval Ratings/Ticket Counts with Chiefs at May meeting. Meeting minutes issued by the Office of the Chief will reflect specifics.
  • Load Bearing Vest Update: currently in the RFI/RFP stage.
  • By-law Revision for Consideration: Section 2:
    • … Any Active Member in good standing is eligible to run for, or in the case of a mid-term vacancy, be appointed to any elected position on the Association’s Board of Directors, with the exception of the office of President. In order to be considered for the office of President the candidate must be a current member of the CSPPA Board of Directors.
      • Discussed at meeting and passed via email vote of the Board of Directors06/07/2019.
  • Financial Report: Approval of financial report:
        • 1st: S. Carbonara-Ramos
        • 2nd: T. Kippel
        • All approved
Investment Accts.     May 2019 April 2019 March 2019 February 2019 January 2019 December 2018
Checking $101,697.63 $100,587.60 $50,068.55 $111,644.96 $139,043.88 $104,181.59
Gen. Invested Fund $324,102.13 $331,526.63 $325,883.94 $322,721.28 $313,501.20 $302,021.36
Fallen Officers Fund $154,818.05 $158,425.84 $155,833.46 $153,821.08 $149,348.24 $143,763.36
Totals $580,617.81 $590,540.07 $531,785.95 $588,187.32 $601,893.32 $549,966.31

 

Small Donor Account:                                    April 2019                            April 2018

                                                                               $24,244.00                           $ 24,244.00

Meeting adjourned at 12:02 pm

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BOD May 2, 2019 Meeting Minutes

Board Members Present                                                    

  • T. Rekar, Vice President
  • J. Carson, Treasurer
  • T. Kippel, Sgt-at-Arms
  • R. Williamson, Secretary
  • P. Farmer
  • P. Malchow
  • M. Peterson
  • T. Toth
  • L. Warnes
  • S. Carbonara-Ramos

Excused

  • J. Somosky, President
  • D. Holland
  • B. Walsh

Staff Members Present

  • S. Dillon, Executive Director
  • R. Keller, Office Manager
  • J. Newsome, Staff Attorney
  • G. Steinkirschner, CSPD Chaplain

Meeting called to order at 11:00am

General Member Comments

  • Patrol staffing:  remains a concern, especially when coupled with mandatory trainings, system redundancies, questionable calls for service, staffing of specialized units, and the impact on officer safety.   To be brought forward at next meeting with the Chiefs.
  • Line-ups: Chief, Deputy Chief, and Commander visibility at line-ups either in person or via live-feed video continues to be requested. To be brought forward at next meeting with the Chiefs.

Board Discussion Items

  • Longevity Pay: deferred to next board meeting.
  • Corporal Program:  converting Corporal position to a civil service rank to be brought forward at next meeting with the Chiefs.
  • Body Worn Camera Video Review: to be brought forward at Chiefs’ meeting for clarification regarding BWC video review by Civilian Criminal Investigators.
  • Mandatory Trainings: The time required to complete mandatory trainings is becoming increasingly problematic as it interferes with regular job duties; to be brought forward at Chiefs’ meeting.
  • Work Comp Follow-up: Under advisement from CSPPA Attorney John Newsome, the PPA has been cautioned not to provide members with any information that might be construed as legal advice. Rather, the PPA will provide resources, to include links and printed materials from the Colorado Department of Labor and Employment’s Workers’ Compensation website.
  • Patrol Vacation Follow-up: the basis for having a 120-day rule was discussed, along with reasons for possible exceptions.

Executive Director Report

  • MADD request for CSPPA office space: died on the table for lack of a motion.
  • Membership Report: Due primarily to retirements, PPA membership dropped by three members during Quarter 1 of 2019 to 999; compared to the same period last year, it is up from 924 members, an overall increase of 75.

Financial Report: Approval of April financial Report:

  • 1st: S. Carbonara-Ramos
  • 2nd: M. Peterson
  • All approved
Investment Accts.     April 2019 March 2019 February 2019 January 2019 December 2018 November 2018
Checking $100,587.60 $50,068.55 $111,644.96 $139,043.88 $104,181.59 $105,055.68
Gen. Invested Fund $331,526.63 $325,883.94 $322,721.28 $313,501.20 $302,021.36 $314,799.53
Fallen Officers Fund $158,425.84 $155,833.46 $153,821.08 $149,348.24 $143,763.36 $150,048.73
Totals $590,540.07 $531,785.95 $588,187.32 $601,893.32 $549,966.31 $569,903.94

 

Small Donor Account:    $24,244.00

Meeting adjourned at 12:16 pm

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April 4, 2019 Board of Directors Meeting Minutes

Board Members Present:                                                    

  • J. Somosky, President
  • J. Carson, Treasurer
  • R. Williamson, Secretary
  • P. Farmer
  • D. Holland
  • P. Malchow
  • B. Walsh
  • L. Warnes
  • S. Carbonara-Ramos

Excused

  • T. Rekar, Vice President
  • T. Kippel, Sgt-at-Arms
  • M. Peterson
  • T. Toth

Staff Members Present:

  • S. Dillon, Executive Director
  • R. Keller, Office Manager
  • J. Newsome, Staff Attorney
  • G. Steinkirschner, CSPD Chaplain

Meeting called to order at 11:00am

General Member Comments: It was brought to the Board’s attention that HB19-1080, Benefits for First Responders with a Disability, passed the House unanimously, and is now on the Senate side.  The bill:

  • grants first responders with a permanent occupational disability free lifetime small game hunting and fishing licenses and a free columbine annual pass for entrance into state parks. It also allows first responders with a permanent occupational disability to be eligible to participate in a property tax work-off program established by a taxing entity. (see https://leg.colorado.gov/bills/hb19-1080) 

Board Discussion Items:

Longevity Pay: improving longevity pay to competitive levels being explored as a means to improve retention. To be brought forward at next meeting with the Chiefs.

Days off requests/solutions:mechanisms to improve flexibility in granting days off to be brought forward at next meeting with the Chiefs.

Executive Director Report:

  • CSPPA to sponsor Medal of Valor luncheon at the Sergeant Level
  • Scott Elementary School fundraiser, benefitting Cem Duzel, will be held April 5th and is to include TEU and K9 Unit involvement.
  • Homes for Heroes Foundation awarding $5000 grant to Officer Duzel. Officer Jim Carson, Chief Vince Niski, and S. Dillon to accept on Cem’s behalf on May 4th at Homes for Heroes event.
  • CSPPA Scholarship recipients to attend June 6th board meeting to receive checks.
  • CSPPA has hired a new accountant to manage both the (c)5 and (c)3 bookkeeping.
  • Board agreed to initiate a new budget setting cycle beginning with the 2020 fiscal year.

Financial Report: Approval of March financial Report:

  •  1st: P. Malchow
  • 2nd: R. Williamson
  • All approved
Investment Accts.     March 2019 February 2019 January 2019 December 2018 November 2018 October 2018
Checking $50,068.55 $111,644.96 $139,043.88 $104,181.59 $105,055.68 $107,134.95
Gen. Invested Fund $325,883.94 $322,721.28 $313,501.20 $302,021.36 $314,799.53 $308,654.10
Fallen Officers Fd. $155,833.46 $153,821.08 $149,348.24 $143,763.36 $150,048.73 $147,348.39
Totals $531,785.95 $588,187.32 $601,893.32 $549,966.31 $569,903.94 $563,137.44

 

Small Donor Account:                                    January 2019                      January 2018

                                                                                  $24,244.00                           $ 29,244.00

Worker Compensation/Risk Management Presentation:

  • By request, the Board hosted a work comp/risk management informational meeting led by Attorney Kim Roepke of Turner, Roepke & Mueller, LLC. Several members represented by the firm were present. Concerns included low ratings for final admission of benefits; maximum medical improvement determination; the expense of seeking an independent medical exam ($1000); and complex work comp paperwork. At the present time, the Board is moving forward with an informational brochure being prepared by board member Drew Holland. Next steps, if any, will be discussed by the board after the pamphlet is completed. Ideas presented by Attorney Roepke and members will be taken into consideration at that time.

Meeting adjourned at 12:35pm

 

 

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