November 3, 2016 BOD Meeting Minutes

Posted on Nov 15, 2016

GENERAL SESSION MINUTES

Board Members Present:

  • M. Singels, President
  • R. Williamson, Secretary
  • S. Pugsley
  • D. Graham
  • B. Walsh
  • T. Charles
  • J. Keller

Board Members Absent:

  • J. Havenar, Vice President
  • J. Carson, Sgt-at-Arms
  • R. Biechler, Treasurer

Staff Members Present:

  • S. Dillon, Executive Director
  • R. Keller, Office Manager
  • J. Newsome, Staff Attorney

Meeting called to order at 11:00am

General Member Concerns:

Clarification requested regarding PPA’s role in advocating for members having workers compensation questions or concerns. It was clarified that with member sign-off, the PPA is able to contact Risk Management on behalf of the member.

Member request that CSPPA look into shift differential pay at agencies along the Front Range.

Clarification requested and given regarding CSPPA role in, and support of, patrol and special unit staffing changes.

Member Discussion Items:

Approval of 2015 Audit as presented at October 6th Board meeting.

  • 1st: S. Pugsley
  • 2nd:  J. Keller
  • All in favor

Training Academy Update: Office staff visited Training Academy on October 21st to discuss benefits of PPA membership. Thirty-six recruits signed on as members.

Span of Control Review: Recap explaining that, per discussion at October Chiefs Meeting, the ratio is determined by call load, thus while it may appear that the number of sergeants working mids is high, those are the shifts most likely to have newer officers in need of greater oversight.  Acknowledging that it could be challenging for some day shifts having a much lower ratio, the call load history indicates it nonetheless is the most effective and efficient staffing solution.

By-Law Revision:

Section 3 Current Verbiage: No member of this Association may be elected to more than one (1) office at any time. An Officer or Director who runs for another position, but is not elected to said position, shall retain their original position if so desired until that term is expired. In order to run for the office of President the candidate must have previously served on the CSPPA Board of Directors.

Section 3 Amended Version: No member of this Association may be elected to more than one (1) office at any time. An Officer or Director who runs for another position during his or her term shall vacate their original position to do so, thereby giving up that seat. If the Officer or Director is not elected to a new position, he or she may seek board appointment by an affirmative vote of a majority of the remaining Directors of the Association’s Board of Directors to regain their original position until that term expires. Alternative appointees may also be considered. In order to run for the office of President the candidate must have previously served on the CSPPA Board of Directors.

Amended version approved.

  • 1st: S. Pugsley
  • 2nd: D. Graham
  • All in favor

Agenda for the Chiefs’ meeting: As the following items are continued over from the October meeting, it was agreed to discuss via email and to cancel the November Chiefs’ meeting.

  • Special Event coverage
  • Volunteer policy clarification

Financial Report: October 2016 financial report — decreases in the General Invested Fund and Fallen Officers Fund reflect market fluctuations.

August and September financial reports previously presented but not voted on due to a lack of quorum, thus August, September, and October financials voted on simultaneously.

  • 1st: R. Williamson
  • 2nd: S. Pugsley
  • All approved                                                                                                                     
Investment Accts.     October 2016 September 2016 August 2016 July 2016 June 2016 May 2016
Checking $   44,312.02 $   50,386.58 $71,384.39 $   42,826.68 $48,314.96 $   29,915.70
Gen. Invested Fund $294,124.43 $298,995.29 $298,325.73 $297,977.07 $284,840.81 $290,146.25
Fallen Officers Fd. $129,374.10 $130,726.13 $129,843.03 $129,248.09 $124,258.93 $125,512.84
Totals $467,810.55 $480,108.00 $499,533.15 $470,051.84 $457,414.70 $445,574.79

Cross-utilization of income from the General Investment Fund: The Board had previously been asked by Edward Jones to vote on reinvesting dividend and interest income from the general fund to the fallen officer’s fund when paid. Capital gain distributions paid on investments held in the general fund would continue to be reinvested within the general fund.

  • Motion died: Due to the restricted nature of the Fallen Officer Fund, it was agreed to utilize General Fund dollars if there is a need for which the Fallen Officer Fund is insufficient.

Meeting adjourned at 12:50pm