Board Notes (Minutes/Financials)

July 1, 2020 BOD Meeting Minutes

 

Board Members Present:                                                

  • J. Carson, President
  • B. Walsh, Vice President
  • L. Warnes, Treasurer
  • D. Brockman, Secretary
  • J. Cowan
  • T. Kippel
  • J. Matiatos
  • V. Thomson
  • S. Carbonara-Ramos

Staff Members Present:

  • S. Dillon, Executive Director
  • R. Keller, Office Manager
  • J. Newsome, Attorney

Excused:

  • P. Malchow, Sgt-at-Arms
  • S. Warren
  • M. Waldera
  • D. Holland

General Session called to order at 11:00am

Board Discussion Items:

  • May Financial Report:
Investment Accts  May 2021 May 2020
Checking $241,699.82 $111,002.55
Gen’l Invested Fund $309,679.38 $252,306.73
Fallen Officers Fund $196,579.72 $159,469.40
Totals $748,268.92 $522,778.68
  • 1st: S. Carbonara-Ramos
  • 2nd: D. Brockman
  • All in favor
Investment Accts.     May 2021 March 2021 February 2021 January 2021 December 2020 November 2020
Checking $241,699.82 $187,553.04 $176,458.27 $176,979.27 $123,786.97 $133,729.87
Gen. Invested Fund $309,679.38 $300,005.51 $293,793.21 $288,767.59 $289,928.48 $283,781.72
Fallen Officers Fd. $196,579.72 $190,220.16 $184,871.85 $181,005.83 $181,745.37 $178,589.83
Totals $748,268.92 $677,778.71 $655,123.88 $646,752.69 $595,460.82 $596,101.42

Small Donor Account:                                     March 2021                          March 2020

                                                                                 $23,244.00                           $ 23,244.00

Extra Duty Contract: Several concerns were raised pertaining to outsourcing of extra duty contract; to be brought forward at July meeting with the Chiefs.

Executive Director Report:

  • Quarterly Membership Report:
    • 15 sworn PPA members either retired or resigned from CSPD during 2nd quarter 2021; those that retired moved to the PPA retiree member category.
    • civilian membership decreased by five, also due to Department resignations or retirements; those that retired moved to the PPA retiree member category.
  • Investment Transition: the transition to the new investment advisor/bank is underway and expected to be in place by end of July.
  • Retiree Dues: a member requested complimentary lifetime retiree dues on behalf of another PPA member; a vote did not move forward due to a lack of a motion. Dues remain set at $50 per year as it is for all retirees.

Agenda Items for Meeting with the Chiefs: Extra duty contract; restraint as it pertains to a reportable use of force event; report redundancies.

Meeting adjourned at 12:25pm.

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June 3, 2021 BOD Meeting Minutes

Board Members Present:                                               

  • B. Walsh, Vice President
  • P. Malchow, Sgt-at-Arms
  • D. Brockman, Secretary
  • T. Kippel
  • V. Thomson
  • M. Waldera
  • S. Warren
  • S. Carbonara-Ramos

Excused

  •  J. Carson, President
  •  L. Warnes, Treasurer
  •  J. Cowan
  •  D. Holland
  •  J. Matiatos

Staff Members Present:

  • S. Dillon, Executive Director
  • R. Keller, Office Manager
  • J. Newsome, Attorney

General Session called to order at 11:00am

Board Discussion Items:

  • April Financial Report
    • Approval postponed; lack of quorum at beginning of meeting
Investment Accts  April 2021 April 2020
Checking $188,023.92 $127,099.35
Gen’l Invested Fund $307,228.32 $316,079.15
Fallen Officers Fund $194,579.23 $152,450.50
Totals $689,831.47 $595,629.00

 

Investment Accts.     April 2021 March 2021 February 2021 January 2021 December 2020 November 2020
Checking $188,023.92 $187,553.04 $176,458.27 $176,979.27 $123,786.97 $133,729.87
Gen. Invested Fund $307,228.32 $300,005.51 $293,793.21 $288,767.59 $289,928.48 $283,781.72
Fallen Officers Fd. $194,579.23 $190,220.16 $184,871.85 $181,005.83 $181,745.37 $178,589.83
Totals $689,831.47 $677,778.71 $655,123.88 $646,752.69 $595,460.82 $596,101.42
  • Small Donor Account:                                     

April 2021                          April 2020

$23,244.00                           $ 23,244.00

  • Chief/Sergeant Meetings: The PPA received request that the Chief resume informal meetings with street level sergeants; to be brought forward at June meeting with the Chiefs.
  • PPA Municipal Gym: install date for new flooring to be determined by CSPPA member volunteers; new fans purchased.
  • Pipes and Drums: To further support their work on behalf of CSD sworn and retired employees, the Board agreed to offer building space to Pipes and Drums for practices and meetings.
  • Meeting with Mayor Suthers: PPA representatives met with Mayor Suthers on May 27th, discussion included recent salary increase; staffing needs; and projections for 2022.

Executive Director Report:

In preparation to transition to a new investment firm, the Board passed the following resolutions:

    • The Board of Directors resolves that CSPPA corporate checks must be signed by two authorized persons, to include either the Board Vice President or Treasurer, and the Executive Director.
  • 1st: S. Carbonara-Ramos
  • 2nd: P. Malchow
  • All in favor
    • The Board of Directors authorizes the Executive Director to transfer up to $10,000 at the end of each quarter from the Operating account to the General Fund Invested account. Any amount above $10,000 to be approved by the Board of Directors.
  • 1st: B. Walsh
  • 2nd: M. Waldera
  • All in favor

A subcommittee of the Board will meet with new investment advisor to develop a PPA investment policy and goals.

PPA 2021 Christmas Gala: the Board voted to move forward with the Christmas Gala, to be held at the Antler’s Hotel on December 18th.

  • 1st: S. Carbonara-Ramos
  • 2nd: D. Brockman
  • All in favor

Rocky Mountain Vibes: Board requested ED explore holding a children’s event at a 2021 Rocky Mountain Vibes game.

Agenda Items for Meeting with the Chiefs: Corporals serving as acting sergeants; recruitment strategies; pay for stand-by court appearance; hire-backs; mandatory overtime; ability to use vacation time, and safety concerns.

Meeting adjourned at 12:35pm.

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April 1, 2021 BOD Meeting Minutes

Board Members Present:                                               

  • J. Carson, President
  • B. Walsh, Vice President
  • P. Malchow, Sgt-at-Arms
  • D. Brockman, Secretary
  • J. Matiatos
  • V. Thomson
  • M. Waldera
  • S. Carbonara-Ramos

Staff Members Present:

  • S. Dillon, Executive Director
  • R. Keller, Office Manager
  • J. Newsome, Attorney

Excused

  • J. Cowan
  • T. Kippel
  • S. Warren
  • L. Warnes, Treasurer
  • D. Holland

 General Session called to order at 11:00am

Member Comments:  None brought forward

Board Discussion Items:

Investment Accts  February 2021 February 2020
Checking $176,458.27 $97,381.05
Gen’l Invested Fund $293,793.21 $339,666.72
Fallen Officers Fund $184,871.85 $162,176.06
Totals $655,123.88 $599,223.83
  • February Financial Report
    • 1st: B. Walsh
    • 2nd: V. Thomson
    • All in favor
Investment Accts.     February 2021 January 2021 December 2020 November 2020 October 2020 Sept. 2020
Checking $176,458.27 $176,979.27 $123,786.97 $133,729.87 $147,636.08 $160,442.31
Gen. Invested Fund $293,793.21 $288,767.59 $289,928.48 $283,781.72 $264,479.70 $264,061.67
Fallen Officers Fd. $184,871.85 $181,005.83 $181,745.37 $178,589.83 $165,575.47 $165,822.70
Totals $655,123.88 $646,752.69 $595,460.82 $596,101.42 $577,691.25 $590,326.68

Small Donor Account:                                     January 2021                      January 2021

                                                                                    $23,244.00                           $ 23,244.00

  • Chiefs’ Town Hall Meetings: Three town hall meetings have been completed; discussions included improvements to the range at PPCC, review of Department; goals; budget, programs, etc.
  • Building Maintenance: Board of Directors and staff to convene a building work day on Saturday, May 15th to do annual clean-up/maintenance.
  • Executive Director Report:
    • Membership Update: Sworn numbers decreased by 18 members and civilians by 4, reflecting Department retirements and resignations.
    • Municipal Gym: remainder of new flooring purchased and awaiting installation; vendor to check equipment for repair needs.
    • Proposed new by-law:

As of January 1, 2021, sworn and civilian persons who have been members of the CSPPA in good standing for a minimum of five consecutive years, and who have separated from CSPD in good standing after a minimum five consecutive years of employment, are eligible for a limited retiree membership.  Limited membership shall include free notary service and access to the CSPPA maintained Federal Firearms License (FFL).

    • 1st: S. Carbonara-Ramos
    • 2nd: J. Matiatos
    • All in favor
  • Investment RFP: Board appointed subcommittee to meet with Investment Advisor candidates on April 6th.
  • CSPPA Scholarships: Given COVID restrictions, the Board will meet with scholarship recipients via Zoom, rather than hosting a luncheon,

Meeting adjourned at 12:45pm.

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May 13, 2021 Board Meeting Minutes

Board Members Present:                                                

  • J. Carson, President
  • B. Walsh, Vice President
  • P. Malchow, Sgt-at-Arms
  • L. Warnes, Treasurer
  • T. Kippel
  • J. Matiatos
  • V. Thomson
  • M. Waldera
  • S. Carbonara-Ramos

Staff Members Present:

  • S. Dillon, Executive Director
  • R. Keller, Office Manager
  • J. Newsome, Attorney

Excused

  • D. Brockman, Secretary
  • J. Cowan
  • D. Holland
  • S. Warren

General Session called to order at 11:05am

Board Discussion Items:

Investment Accts March 2021 March 2020
Checking $187,553.04 $106,509.21
Gen’l Invested Fund $300,005.51 $300,922.94
Fallen Officers Fund $190,220.16 $142,883.56
Totals $677,778.71 $550,315.71
  • March Financial Report
    • 1st: S. Carbonara-Ramos
    • 2nd: L. Warnes
    • All in favor
Investment Accts. March 2021 February 2021 January 2021 December 2020 November 2020 October 2020
Checking $187,553.04 $176,458.27 $176,979.27 $123,786.97 $133,729.87 $147,636.08
Gen. Invested Fund $300,005.51 $293,793.21 $288,767.59 $289,928.48 $283,781.72 $264,479.70
Fallen Officers Fd. $190,220.16 $184,871.85 $181,005.83 $181,745.37 $178,589.83 $165,575.47
Totals $677,778.71 $655,123.88 $646,752.69 $595,460.82 $596,101.42 $577,691.25

Small Donor Account:                                     March 2021                          March 2020

                                                                                         $23,244.00                 $ 23,244.00

  • Gun Sale: CSPPA-facilitated gun sale nearing completion: approximately 60 weapons sold to CSPD sworn and civilian employees.
  • Miscellaneous:
    • Board member brought forward concerns regarding CSPD Use of Force Study, specifically the soon-to-be rolled out public survey component. Questions to be addressed with Department by S. Dillon and information to be relayed to board.
    • Status of Department’s budget for leased vehicles brought into question. Dillon to follow up.
    • Board discussed making building available to Pipes and Drums for meetings and practices. To be considered at June board meeting.
  • Executive Director Report:
    • 2021 Christmas Gala: Antler’s Hotel anticipates being able to move forward with events. Awaiting further information.
    • Summer Party: Discussed holding an outdoor summer event in lieu of Christmas gala; is under consideration.
    • Investment RFP: The board voted to move investment accounts to a different firm in part due to current investment advisor not submitting an application during the RFP process. Details to be released at a later date.
    • Municipal Gym: New flooring is in and awaiting installation.  Commercial floor fans ordered; equipment repairs on-going.

Meeting adjourned at 12:30pm.

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May 13, 2021 Board Meeting Agenda

Call to order 11:00am

Discussion Items:

  • Financial Report
  • Gun Sale

Executive Director Report:

  • Christmas Gala Update
  • Summer Event
  • Municipal Gym
  • Investment Meeting
  • Building Maintenance

Agenda items for June 16th meeting with the Chiefs

Note, Zoom will be unavailable for this meeting only; please call 719-634-0058 if you would like to attend in person.

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March 4, 2021 BOD Meeting Minutes

Board Members Present                                                

  • B. Walsh, Vice President
  • P. Malchow, Sgt-at-Arms
  • L. Warnes, Treasurer
  • D. Brockman, Secretary
  • J. Matiatos
  • V. Thomson
  • M. Waldera
  • S. Warren

Excused

  • J. Carson, President
  • J. Cowan
  • T. Kippel
  • D. Holland
  • S. Carbonara-Ramos

Staff Members Present

  • S. Dillon, Executive Director
  • R. Keller, Office Manager
  • J. Newsome, Attorney

General Session called to order at 10:50am

Member Comments:  None brought forward

Board Discussion Items:

  • Interviews conducted with two City Council candidates; endorsements not issued.
  • Consideration of endorsement for City Council candidate previously interviewed; endorsement not issued.
  • Interview with City Council Member Wayne Williams regarding ballot Issue 1; board voted to endorse Issue 1 and to contribute $1000 to campaign; information regarding Issue 1 to be distributed to PPA membership.
    • 1st: L. Warnes
    • 2nd: V. Thomson
    • All in favor

January Financial Report

Investment Accts  January 2021 January 2020
Checking $176,979.27 $100,991.60
Gen’l Invested Fund $288,767.59 $354,333.46
Fallen Officers Fund $181,005.83 $168,928.61
Totals $646,752.69 $624,253.67
  • 1st: P. Malchow
  • 2nd: L. Warnes
  • All in favor

 

Investment Accts.     January 2021 December 2020 November 2020 October 2020 Sept. 2020 August 2020
Checking $176,979.27 $123,786.97 $133,729.87 $147,636.08 $160,442.31 $138,576.16
Gen. Invested Fund $288,767.59 $289,928.48 $283,781.72 $264,479.70 $264,061.67 $270,217.78
Fallen Officers Fd. $181,005.83 $181,745.37 $178,589.83 $165,575.47 $165,822.70 $170,156.23
Totals $646,752.69 $595,460.82 $596,101.42 $577,691.25 $590,326.68 $578,950.17

      Small Donor Account:                                     January 2021                      January 2020                                                                                                                                 $23,244.00                           $ 23,244.00

  • Parking for off-duty court appearances: off-duty officers currently must pre-pay to park at City garage as there is no attendant on-duty and passes cannot be validated.  To be brought forward at March meeting with the Chiefs.
  • Items for Chiefs Agenda: Lease vs. purchase of vehicles; Chief’s Town Hall meetings; 2022 budget; mid-year pay increase; sick time sellback; city garage parking.
  • Executive Director Report:
    • FFL application enabling PPA to transfer NFA weapons to be submitted; if approved, will become effective July 1, 2021.
    • Bylaw regarding Retiree membership eligibility in PPA: board discussed changing bylaw to allow PPA members who leave CSPD in good standing after 5 years of service to remain on as members. New bylaw to be brought forward at April Board meeting for review.
    • Investment RFP: Four investment firms invited to respond to RFP; one disqualified; one did not submit; two to move forward for consideration. Board appointed subcommittee to review proposals and make recommendations.
    • CSPPA Scholarships: Eighteen applications received for 13 available scholarships; to be adjudicated by independent party to assist in City determination of winners.
    • Colorado Switchbacks: Switchbacks to offer discounted season tickets/individual game tickets for CSPPA members; a portion will be donated back to the Fallen Officer Relief Fund by the Switchbacks organization. Information to be distributed to membership.

Meeting adjourned at 1:06pm.

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April 1, 2021 Board Meeting Agenda

Call to order 11:00am

Discussion Items:

  • Financial Report
  • Chief’s Town Hall Meeting
  • Gun Sale
  • Building Maintenance

Executive Director Report:

  • Membership Update
  • Municipal Gym
  • Proposed new by-law
  • Investment Meeting
  • FFL Expansion
  • State Legislation
  • CSPPA Scholarships

To attend via Zoom, paste the following link into your browser:

https://us02web.zoom.us/j/84415709339?pwd=SFUyaDhwZVdBUjZyTWNSQ2NObDBKZz09

 

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