Board Notes (Minutes/Financials) |

July 1, 2020 BOD Meeting Minutes

Board Members Present:

J. Carson, President
B. Walsh, Vice President
L. Warnes, Treasurer
D. Brockman, Secretary
J. Cowan
T. Kippel
J. Matiatos
V. Thomson
S. Carbonara-Ramos

Staff Members Present:

S. Dillon, Executive Director
R. Keller, Office Manager
J. Newsome, Attorney

Excused:

P. Malchow, Sgt-at-Arms
S. Warren
M. Waldera
D. Holland

General Session called to order at 11:00am

Board Discussion Items:

May Financial Report:

Investment Accts	May 2021	May 2020
Checking	$241,699.82	$111,002.55
Gen’l Invested Fund	$309,679.38	$252,306.73
Fallen Officers Fund	$196,579.72	$159,469.40
Totals	$748,268.92	$522,778.68

1^st: S. Carbonara-Ramos
2^nd: D. Brockman
All in favor

Investment Accts.	May 2021	March 2021	February 2021	January 2021	December 2020	November 2020
Checking	$241,699.82	$187,553.04	$176,458.27	$176,979.27	$123,786.97	$133,729.87
Gen. Invested Fund	$309,679.38	$300,005.51	$293,793.21	$288,767.59	$289,928.48	$283,781.72
Fallen Officers Fd.	$196,579.72	$190,220.16	$184,871.85	$181,005.83	$181,745.37	$178,589.83
Totals	$748,268.92	$677,778.71	$655,123.88	$646,752.69	$595,460.82	$596,101.42

Small Donor Account: March 2021 March 2020

$23,244.00 $ 23,244.00

Extra Duty Contract: Several concerns were raised pertaining to outsourcing of extra duty contract; to be brought forward at July meeting with the Chiefs.

Executive Director Report:

Quarterly Membership Report:
- 15 sworn PPA members either retired or resigned from CSPD during 2^nd quarter 2021; those that retired moved to the PPA retiree member category.
- civilian membership decreased by five, also due to Department resignations or retirements; those that retired moved to the PPA retiree member category.
Investment Transition: the transition to the new investment advisor/bank is underway and expected to be in place by end of July.
Retiree Dues: a member requested complimentary lifetime retiree dues on behalf of another PPA member; a vote did not move forward due to a lack of a motion. Dues remain set at $50 per year as it is for all retirees.

Agenda Items for Meeting with the Chiefs: Extra duty contract; restraint as it pertains to a reportable use of force event; report redundancies.

Meeting adjourned at 12:25pm.

June 3, 2021 BOD Meeting Minutes

Board Members Present:

B. Walsh, Vice President
P. Malchow, Sgt-at-Arms
D. Brockman, Secretary
T. Kippel
V. Thomson
M. Waldera
S. Warren
S. Carbonara-Ramos

Excused

J. Carson, President
L. Warnes, Treasurer
J. Cowan
D. Holland
J. Matiatos

Staff Members Present:

S. Dillon, Executive Director
R. Keller, Office Manager
J. Newsome, Attorney

General Session called to order at 11:00am

Board Discussion Items:

April Financial Report
- Approval postponed; lack of quorum at beginning of meeting

Investment Accts	April 2021	April 2020
Checking	$188,023.92	$127,099.35
Gen’l Invested Fund	$307,228.32	$316,079.15
Fallen Officers Fund	$194,579.23	$152,450.50
Totals	$689,831.47	$595,629.00

Investment Accts.	April 2021	March 2021	February 2021	January 2021	December 2020	November 2020
Checking	$188,023.92	$187,553.04	$176,458.27	$176,979.27	$123,786.97	$133,729.87
Gen. Invested Fund	$307,228.32	$300,005.51	$293,793.21	$288,767.59	$289,928.48	$283,781.72
Fallen Officers Fd.	$194,579.23	$190,220.16	$184,871.85	$181,005.83	$181,745.37	$178,589.83
Totals	$689,831.47	$677,778.71	$655,123.88	$646,752.69	$595,460.82	$596,101.42

Small Donor Account:

April 2021 April 2020

$23,244.00 $ 23,244.00

Chief/Sergeant Meetings: The PPA received request that the Chief resume informal meetings with street level sergeants; to be brought forward at June meeting with the Chiefs.
PPA Municipal Gym: install date for new flooring to be determined by CSPPA member volunteers; new fans purchased.
Pipes and Drums: To further support their work on behalf of CSD sworn and retired employees, the Board agreed to offer building space to Pipes and Drums for practices and meetings.
Meeting with Mayor Suthers: PPA representatives met with Mayor Suthers on May 27^th, discussion included recent salary increase; staffing needs; and projections for 2022.

Executive Director Report:

In preparation to transition to a new investment firm, the Board passed the following resolutions:

- The Board of Directors resolves that CSPPA corporate checks must be signed by two authorized persons, to include either the Board Vice President or Treasurer, and the Executive Director.
1^st: S. Carbonara-Ramos
2^nd: P. Malchow
All in favor
- The Board of Directors authorizes the Executive Director to transfer up to $10,000 at the end of each quarter from the Operating account to the General Fund Invested account. Any amount above $10,000 to be approved by the Board of Directors.
1^st: B. Walsh
2^nd: M. Waldera
All in favor

A subcommittee of the Board will meet with new investment advisor to develop a PPA investment policy and goals.

PPA 2021 Christmas Gala: the Board voted to move forward with the Christmas Gala, to be held at the Antler’s Hotel on December 18^th.

1^st: S. Carbonara-Ramos
2^nd: D. Brockman
All in favor

Rocky Mountain Vibes: Board requested ED explore holding a children’s event at a 2021 Rocky Mountain Vibes game.

Agenda Items for Meeting with the Chiefs: Corporals serving as acting sergeants; recruitment strategies; pay for stand-by court appearance; hire-backs; mandatory overtime; ability to use vacation time, and safety concerns.

Meeting adjourned at 12:35pm.

April 1, 2021 BOD Meeting Minutes

Board Members Present:

J. Carson, President
B. Walsh, Vice President
P. Malchow, Sgt-at-Arms
D. Brockman, Secretary
J. Matiatos
V. Thomson
M. Waldera
S. Carbonara-Ramos

Staff Members Present:

S. Dillon, Executive Director
R. Keller, Office Manager
J. Newsome, Attorney

Excused

J. Cowan
T. Kippel
S. Warren
L. Warnes, Treasurer
D. Holland

General Session called to order at 11:00am

Member Comments: None brought forward

Board Discussion Items:

Investment Accts	February 2021	February 2020
Checking	$176,458.27	$97,381.05
Gen’l Invested Fund	$293,793.21	$339,666.72
Fallen Officers Fund	$184,871.85	$162,176.06
Totals	$655,123.88	$599,223.83

February Financial Report
- 1^st: B. Walsh
- 2^nd: V. Thomson
- All in favor

Investment Accts.	February 2021	January 2021	December 2020	November 2020	October 2020	Sept. 2020
Checking	$176,458.27	$176,979.27	$123,786.97	$133,729.87	$147,636.08	$160,442.31
Gen. Invested Fund	$293,793.21	$288,767.59	$289,928.48	$283,781.72	$264,479.70	$264,061.67
Fallen Officers Fd.	$184,871.85	$181,005.83	$181,745.37	$178,589.83	$165,575.47	$165,822.70
Totals	$655,123.88	$646,752.69	$595,460.82	$596,101.42	$577,691.25	$590,326.68

Small Donor Account: January 2021 January 2021

$23,244.00 $ 23,244.00

Chiefs’ Town Hall Meetings: Three town hall meetings have been completed; discussions included improvements to the range at PPCC, review of Department; goals; budget, programs, etc.
Building Maintenance: Board of Directors and staff to convene a building work day on Saturday, May 15^th to do annual clean-up/maintenance.
Executive Director Report:
- Membership Update: Sworn numbers decreased by 18 members and civilians by 4, reflecting Department retirements and resignations.
- Municipal Gym: remainder of new flooring purchased and awaiting installation; vendor to check equipment for repair needs.
- Proposed new by-law:

As of January 1, 2021, sworn and civilian persons who have been members of the CSPPA in good standing for a minimum of five consecutive years, and who have separated from CSPD in good standing after a minimum five consecutive years of employment, are eligible for a limited retiree membership. Limited membership shall include free notary service and access to the CSPPA maintained Federal Firearms License (FFL).

- 1^st: S. Carbonara-Ramos
- 2^nd: J. Matiatos
- All in favor

Investment RFP: Board appointed subcommittee to meet with Investment Advisor candidates on April 6^th.
CSPPA Scholarships: Given COVID restrictions, the Board will meet with scholarship recipients via Zoom, rather than hosting a luncheon,

Meeting adjourned at 12:45pm.

May 13, 2021 Board Meeting Minutes

Board Members Present:

J. Carson, President
B. Walsh, Vice President
P. Malchow, Sgt-at-Arms
L. Warnes, Treasurer
T. Kippel
J. Matiatos
V. Thomson
M. Waldera
S. Carbonara-Ramos

Staff Members Present:

S. Dillon, Executive Director
R. Keller, Office Manager
J. Newsome, Attorney

Excused

D. Brockman, Secretary
J. Cowan
D. Holland
S. Warren

General Session called to order at 11:05am

Board Discussion Items:

Investment Accts	March 2021	March 2020
Checking	$187,553.04	$106,509.21
Gen’l Invested Fund	$300,005.51	$300,922.94
Fallen Officers Fund	$190,220.16	$142,883.56
Totals	$677,778.71	$550,315.71

March Financial Report
- 1^st: S. Carbonara-Ramos
- 2^nd: L. Warnes
- All in favor

Investment Accts.	March 2021	February 2021	January 2021	December 2020	November 2020	October 2020
Checking	$187,553.04	$176,458.27	$176,979.27	$123,786.97	$133,729.87	$147,636.08
Gen. Invested Fund	$300,005.51	$293,793.21	$288,767.59	$289,928.48	$283,781.72	$264,479.70
Fallen Officers Fd.	$190,220.16	$184,871.85	$181,005.83	$181,745.37	$178,589.83	$165,575.47
Totals	$677,778.71	$655,123.88	$646,752.69	$595,460.82	$596,101.42	$577,691.25

Small Donor Account: March 2021 March 2020

$23,244.00 $ 23,244.00

Gun Sale: CSPPA-facilitated gun sale nearing completion: approximately 60 weapons sold to CSPD sworn and civilian employees.
Miscellaneous:
- Board member brought forward concerns regarding CSPD Use of Force Study, specifically the soon-to-be rolled out public survey component. Questions to be addressed with Department by S. Dillon and information to be relayed to board.
- Status of Department’s budget for leased vehicles brought into question. Dillon to follow up.
- Board discussed making building available to Pipes and Drums for meetings and practices. To be considered at June board meeting.
Executive Director Report:
- 2021 Christmas Gala: Antler’s Hotel anticipates being able to move forward with events. Awaiting further information.
- Summer Party: Discussed holding an outdoor summer event in lieu of Christmas gala; is under consideration.
- Investment RFP: The board voted to move investment accounts to a different firm in part due to current investment advisor not submitting an application during the RFP process. Details to be released at a later date.
- Municipal Gym: New flooring is in and awaiting installation. Commercial floor fans ordered; equipment repairs on-going.

Meeting adjourned at 12:30pm.

May 13, 2021 Board Meeting Agenda

Call to order 11:00am

Discussion Items:

Financial Report
Gun Sale

Executive Director Report:

Christmas Gala Update
Summer Event
Municipal Gym
Investment Meeting
Building Maintenance

Agenda items for June 16th meeting with the Chiefs

Note, Zoom will be unavailable for this meeting only; please call 719-634-0058 if you would like to attend in person.

March 4, 2021 BOD Meeting Minutes

Board Members Present

B. Walsh, Vice President
P. Malchow, Sgt-at-Arms
L. Warnes, Treasurer
D. Brockman, Secretary
J. Matiatos
V. Thomson
M. Waldera
S. Warren

Excused

J. Carson, President
J. Cowan
T. Kippel
D. Holland
S. Carbonara-Ramos

Staff Members Present

S. Dillon, Executive Director
R. Keller, Office Manager
J. Newsome, Attorney

General Session called to order at 10:50am

Member Comments: None brought forward

Board Discussion Items:

Interviews conducted with two City Council candidates; endorsements not issued.
Consideration of endorsement for City Council candidate previously interviewed; endorsement not issued.
Interview with City Council Member Wayne Williams regarding ballot Issue 1; board voted to endorse Issue 1 and to contribute $1000 to campaign; information regarding Issue 1 to be distributed to PPA membership.
- 1^st: L. Warnes
- 2^nd: V. Thomson
- All in favor

January Financial Report

Investment Accts	January 2021	January 2020
Checking	$176,979.27	$100,991.60
Gen’l Invested Fund	$288,767.59	$354,333.46
Fallen Officers Fund	$181,005.83	$168,928.61
Totals	$646,752.69	$624,253.67

1^st: P. Malchow
2^nd: L. Warnes
All in favor

Investment Accts.	January 2021	December 2020	November 2020	October 2020	Sept. 2020	August 2020
Checking	$176,979.27	$123,786.97	$133,729.87	$147,636.08	$160,442.31	$138,576.16
Gen. Invested Fund	$288,767.59	$289,928.48	$283,781.72	$264,479.70	$264,061.67	$270,217.78
Fallen Officers Fd.	$181,005.83	$181,745.37	$178,589.83	$165,575.47	$165,822.70	$170,156.23
Totals	$646,752.69	$595,460.82	$596,101.42	$577,691.25	$590,326.68	$578,950.17

Small Donor Account: January 2021 January 2020 $23,244.00 $ 23,244.00

Parking for off-duty court appearances: off-duty officers currently must pre-pay to park at City garage as there is no attendant on-duty and passes cannot be validated. To be brought forward at March meeting with the Chiefs.
Items for Chiefs Agenda: Lease vs. purchase of vehicles; Chief’s Town Hall meetings; 2022 budget; mid-year pay increase; sick time sellback; city garage parking.

Executive Director Report:
- FFL application enabling PPA to transfer NFA weapons to be submitted; if approved, will become effective July 1, 2021.
- Bylaw regarding Retiree membership eligibility in PPA: board discussed changing bylaw to allow PPA members who leave CSPD in good standing after 5 years of service to remain on as members. New bylaw to be brought forward at April Board meeting for review.
- Investment RFP: Four investment firms invited to respond to RFP; one disqualified; one did not submit; two to move forward for consideration. Board appointed subcommittee to review proposals and make recommendations.
- CSPPA Scholarships: Eighteen applications received for 13 available scholarships; to be adjudicated by independent party to assist in City determination of winners.
- Colorado Switchbacks: Switchbacks to offer discounted season tickets/individual game tickets for CSPPA members; a portion will be donated back to the Fallen Officer Relief Fund by the Switchbacks organization. Information to be distributed to membership.

Meeting adjourned at 1:06pm.