Board Notes (Minutes/Financials)

December 3, 2020 Board Meeting Agenda

 

Call to Order

Member Comments

Discussion Items:

  • Approval of October and November Financial Reports
  • Use of Force Committee Update
  • City-funded Childcare
  • Agenda items for January onsite meeting with the Chiefs
  • Executive Director report
    • SB 20-217 Insurance Update
    • Annual Membership Meeting
    • January Onsite Meeting
    • Rule of 80
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November 5, 2020 Board Meeting Minutes

Board Members Present:                                                    

  • J. Carson, President
  • T. Rekar, Vice President
  • P. Malchow, Sgt-at-Arms
  • L. Warnes, Treasurer
  • R. Williamson, Secretary
  • J. Cowan
  • T. Kippel
  • B. Walsh
  • S. Carbonara-Ramos

Excused:

  • P. Farmer
  • D. Holland
  • T. Toth
  • S. Warren

Staff Members Present:

  • S. Dillon, Executive Director
  • J. Newsome, Attorney

General Session called to order at 11:00am

Board Discussion Items:

September Financial Report

  • 1st: L. Warnes
  • 2nd: B. Walsh
  • All in Favor
Investment Accts  September 2020 September  2019
Checking $160,442.31 $100,905.47
Gen’l Invested Fund $264,061.67 $338,787.08
Fallen Officers Fund $165,822.70 $162,208.67
Totals $590,326.68 $601,901.22

 

Investment Accts.     September 2020 August 2020 July 2020 June 2020 May 2020 April 2020
Checking $160,442.31 $138,576.16 $123,123.57 $125,791.75 $111,002.55 $127,099.35
Gen. Invested Fund $264,061.67 $270,217.78 $263,499.72 $253,223.09 $252,306.73 $316,079.15
Fallen Officers Fd. $165,822.70 $170,156.23 $165,981.71 $159,612.87 $159,469.40 $152,450.50
Totals $590,326.68 $578,950.17 $552,605.00 $538,627.71 $522,778.68 $595,629.00

Small Donor Account:                $23,244.00                      

  • Use of Force Committee: deferred due to board member absence.
  • Use of Force RFP Committee: deferred due to board member absence.
  • City-funded Childcare: deferred due to board member absence.
  • Agenda Items for November Meeting with Chiefs: None brought forward.

Executive Director Report:

  • SB20-217 Insurance: The PPA, Chief Niski, and insurance representatives met on  October 14th to discuss potential insurance plans in response to SB20-217.  Waiting on insurance representatives to report back as to whether 100 percent of membership will be required to buy-in to policy or if there will be an opt-out choice.
  • 3rd Quarter Membership Report: Year-to-date, sworn membership has increased by 19; Civilians increased by 6; and 19 sworn moved into the Retiree category.
  • Sesquicentennial Badges: The CSPPA completed the sesquicentennial badge sale on behalf of the department, taking orders for over 3000 items. The PPA issued payment to the vendor and is awaiting receipt of the order.
  • Investment Firm RFP: In keeping with best practices, we will be issuing an RFP for an investment firm after the start of the new year.
  • LETAC, the Law Enforcement Transparency and Advisory Commission now meets online every other Monday evening. We will monitor as feasible.
  • Annual Membership Meeting: In the absence of the Christmas gala, the 2020 annual membership meeting will be held online via Zoom or Microsoft Teams, with giveaways to be distributed using a random system.

Meeting adjourned at 11:44am

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November 5, 2020 BOD Agenda

General Session

Call to Order

Discussion Items:

  • Approval of September Financial Reports
  • Use of Force Committee Update
  • Use of Force RFP Committee Update
  • City-funded Childcare
  • Agenda items for Nov. meeting with the Chiefs
  • Executive Director report Dillon
    • SB 20-217 Insurance Update
    • Sesquicentennial Badge Wrap-up
    • Investment Accounts
    • Search and Seizure Committee
    • January Meeting Date
    • LETAC
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October 1, 2020 BOD Meeting Minutes

Board Members Present:                                                     

  • J. Carson, President
  • P. Malchow, Sgt-at-Arms
  • L. Warnes, Treasurer
  • R. Williamson, Secretary
  • J. Cowan
  • P. Farmer
  • T. Kippel
  • B. Walsh
  • S. Carbonara-Ramos

Staff Members Present:

  • S. Dillon, Executive Director
  • J. Newsome, Attorney

Excused

  • T. Rekar, Vice President
  • T. Toth
  • S. Warren
  • D. Holland

General Session called to order at 11:06am

Board Discussion Items:

August Financial Report

  • 1st: L. Warnes
  • 2nd: P. Malchow
  • All in Favor

 

Investment Accts  August 2020 August 2019
Checking $138,576.16 $93,364.32
Gen’l Invested Fund $270,217.78 $336,155.68
Fallen Officers Fund $170,156.23 $161,298.55
Totals $578,950.17 $590,818.55

 

Investment Accts.     August 2020 July 2020 June 2020 May 2020 April 2020 March 2020
Checking $138,576.16 $123,123.57 $125,791.75 $111,002.55 $127,099.35 $106,509.21
Gen. Invested Fund $270,217.78 $263,499.72 $253,223.09 $252,306.73 $316,079.15 $300,922.94
Fallen Officers Fd. $170,156.23 $165,981.71 $159,612.87 $159,469.40 $152,450.50 $142,883.56
Totals $578,950.17 $552,605.00 $538,627.71 $522,778.68 $595,629.00 $550,315.71

Small Donor Account:

  •  August 2020                     August 2019
  • $23,244.00                           $ 24,244.00

 

  • Municipal Gym Update: 1200 square feet of rubber matting purchased and in the gym awaiting install by PPA members who volunteered to assist with flooring.  Superfluous equipment will be removed as well, and the board will then reassess the need for further improvements.
  • Preservation of Life Medal: As reported by the PPA’s Awards Committee representative, the Preservation of Life Medal will not be moving forward as the criteria to receive this medal are covered under the Medal of Valor.
  • Report on September Meeting with the Chiefs: Discussion reflected in the September 23rd Chiefs’ meeting minutes.
  • Agenda Items for October Meeting with the Chiefs: to be determined
  • Executive Director Report:
    • SB20-217 Insurance: The PPA, Chief Niski, and insurance representatives will be meeting on October 14th to discuss potential insurance plans in response to SB20-217.
    • CSPPA Community Outreach: Over 200 signs in support of CSPD have been sold, and another 100 signs have been ordered.  All proceeds benefit the CSPPA Fallen Officer Relief Fund.
    • Magnum: An email notice went out to members with information on how to access the new PPA Magnum benefit. Several members have already taken advantage of the discounts offered.
    • Sesquicentennial Badges: In partnership with the Department, the CSPPA is coordinating the badge sale, with a portion of each sale benefiting the Fallen Officer Relief Fund.
    • LETAC, the Law Enforcement Transparency and Advisory Commission will commence meetings on October 5th.

Meeting adjourned at 12:20pm

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October 1, 2020 BOD Meeting Agenda

Call to Order – 11:oo

  • Municipal Gym Update
  • Preservation of Life Medal
  • Report on September meeting with the Chiefs
  • Agenda items for Sept. meeting with the Chiefs
  • Executive Director report
    • SB 20-217 Insurance Update
    • Community Outreach
    • Gleneagle Sertoma Golf Tournament Wrap-up
    • Sesquicentennial Badge Update
    • LETAC
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September 3, 2020 BOD Meeting Minutes

Board Members Present:

  • J. Carson, President
  • T. Rekar, Vice President
  • P. Malchow, Sgt-at-Arms
  • L. Warnes, Treasurer
  • R. Williamson, Secretary
  • J. Cowan
  • T. Kippel
  • T. Toth
  • B. Walsh
  • S. Warren
  • S. Carbonara-Ramos

Excused:

  • D. Holland
  • P. Farmer

Staff Members Present:

  • S. Dillon, Executive Director
  • R. Keller, Office Manager
  • J. Newsome, Attorney

Executive Session called to order at 10:30am

Annual Financial Review

  • 2019 financial review presented by Mitch Downs of accounting firm Osborne, Parsons & Rosacker, LLP. As reported by OPR, the PPA continues to manage and record all financial transactions in alignment with GAAP (Generally Accepted Accounting Principles), and successfully implemented improvements recommended in the prior year’s review.  The board voted to approve submission of the 2019 Form 990.
  • 1st: S. Carbonara-Ramos
  • 2nd: T. Toth
  • All in Favor

 General Session called to order at 11:00am

  • Guests: DA-Elect Michael Allen and Chief Investigator Bret Poole: Allen thanked the Board for its support and indicated that when he assumes office as District Attorney, Mr. Poole will remain on as Chief Investigator. Discussion included county court policies requiring officers to complete traffic school and community service for on-duty traffic accidents; the Brady List; public release of BWC video; and use of grand juries. Mr. Allen proposed meeting quarterly with the Board, which will commence after he is sworn in.

Board Discussion Items:

  • July Financial Report
    • 1st: B. Walsh
    • 2nd: P. Malchow
    • All in Favor

 

Investment Accts  July 2020 July 2019
Checking $123,123.57 $116,114.15
Gen’l Invested Fund $263,499.72 $339,686.81
Fallen Officers Fund $165,981.71 $162,567.40
Totals $552,605.00 $618,368.36

 

Investment Accts.     July 2020 June 2020 May 2020 April 2020 March 2020 February 2020
Checking $123,123.57 $125,791.75 $111,002.55 $127,099.35 $106,509.21 $97,381.05
Gen. Invested Fund $263,499.72 $253,223.09 $252,306.73 $316,079.15 $300,922.94 $339,666.72
Fallen Officers Fd. $165,981.71 $159,612.87 $159,469.40 $152,450.50 $142,883.56 $162,176.06
Totals $552,605.00 $538,627.71 $522,778.68 $595,629.00 $550,315.71 $599,223.83

Small Donor Account:                $23,244.00                          

  • Donation Request: A request was made by PPA board member Tracy Toth to help fund Operation Morale, an endeavor undertaken by Officer Toth with support from the Pikes Peak Region Law Enforcement Family Support Group (LEFS). The request died for lack of a motion as the PPA provides LEFS with an annual standing contribution in support of their good works, as well as to avoid bias towards board member requests.
  • Member Benefits: The board discussed the economic impact of continuing to  reimburse members’ athletic and educational fees.  As designed, it is a non-sustainable benefit, and thus the board undertook a vote to reallocate remaining funds in this line item to other member benefits, including but not limited to, improvement of the PPA gym.
    • 1st: S. Carbonara-Ramos
    • 2nd: J. Cowan
    • 6 in favor/2 opposed

Motion passed

  • Preservation of Life Medal: Discussion deferred due to board member being called out of meeting.
  • Report on August Meeting with the Chiefs: Discussion reflected in the August 28th Chiefs’ meeting minutes.
  • Executive Director Report:
    • CSPPA Community Outreach: Subsequent to the PPA billboards coming down, and as the next phase of community outreach, lawn signs in support of CSPD officers are available for a donation of $10.  All proceeds will go to the Fallen Officer Relief Fund.
    • Magnum: An email notice went out to members with information on how to access the new PPA Magnum benefit. Several members have already taken advantage of the discounts offered.
    • Gleneagle Sertoma Club Golf Tournament: The tournament will proceed as planned for September 21st, with accommodations to adhere to social distancing.  PPA lawn signs will be available for purchase by tournament participants.
    • Retirement Badges: The benefits page on the CSPPA website will be amended to accurately reflect bylaw stipulations on eligibility to receive a PPA retirement badge.

Meeting adjourned at 1:00pm

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September 3, 2020 Board Meeting Agenda

Call to Order

Executive Session: Independent Financial Review

General Session

  • Guest: DA-Elect Michael Allen
  • July Financial Report
  • Member Benefits
  • Municipal Gym
  • Agenda items for meeting with the Chiefs
  • Executive Director Report
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