Board Notes (Minutes/Financials)

October 1, 2020 BOD Meeting Agenda

Call to Order – 11:oo

• Municipal Gym Update
• Preservation of Life Medal
• Report on September meeting with the Chiefs
• Agenda items for Sept. meeting with the Chiefs
• Executive Director report
  • SB 20-217 Insurance Update
  • Community Outreach
  • Gleneagle Sertoma Golf Tournament Wrap-up
  • Sesquicentennial Badge Update
  • LETAC

September 3, 2020 BOD Meeting Minutes

Board Members Present:

• J. Carson, President
• T. Rekar, Vice President
• P. Malchow, Sgt-at-Arms
• L. Warnes, Treasurer
• R. Williamson, Secretary
• J. Cowan
• T. Kippel
• T. Toth
• B. Walsh
• S. Warren
• S. Carbonara-Ramos

Excused:

• D. Holland
• P. Farmer

Staff Members Present:

• S. Dillon, Executive Director
• R. Keller, Office Manager
• J. Newsome, Attorney

Executive Session called to order at 10:30am

Annual Financial Review

• 2019 financial review presented by Mitch Downs of accounting firm Osborne, Parsons & Rosacker, LLP. As reported by OPR, the PPA continues to manage and record all financial transactions in alignment with GAAP (Generally Accepted Accounting Principles), and successfully implemented improvements recommended in the prior year’s review.  The board voted to approve submission of the 2019 Form 990.
• 1^st: S. Carbonara-Ramos
• 2^nd: T. Toth
• All in Favor

 General Session called to order at 11:00am

• Guests: DA-Elect Michael Allen and Chief Investigator Bret Poole: Allen thanked the Board for its support and indicated that when he assumes office as District Attorney, Mr. Poole will remain on as Chief Investigator. Discussion included county court policies requiring officers to complete traffic school and community service for on-duty traffic accidents; the Brady List; public release of BWC video; and use of grand juries. Mr. Allen proposed meeting quarterly with the Board, which will commence after he is sworn in.

Board Discussion Items:

• July Financial Report
  • 1^st: B. Walsh
  • 2^nd: P. Malchow
  • All in Favor

Small Donor Account:                $23,244.00                          

• Donation Request: A request was made by PPA board member Tracy Toth to help fund Operation Morale, an endeavor undertaken by Officer Toth with support from the Pikes Peak Region Law Enforcement Family Support Group (LEFS). The request died for lack of a motion as the PPA provides LEFS with an annual standing contribution in support of their good works, as well as to avoid bias towards board member requests.
• Member Benefits: The board discussed the economic impact of continuing to  reimburse members’ athletic and educational fees.  As designed, it is a non-sustainable benefit, and thus the board undertook a vote to reallocate remaining funds in this line item to other member benefits, including but not limited to, improvement of the PPA gym.
  • 1^st: S. Carbonara-Ramos
  • 2^nd: J. Cowan
  • 6 in favor/2 opposed

Motion passed

• Preservation of Life Medal: Discussion deferred due to board member being called out of meeting.
• Report on August Meeting with the Chiefs: Discussion reflected in the August 28^th Chiefs’ meeting minutes.
• Executive Director Report:
  • CSPPA Community Outreach: Subsequent to the PPA billboards coming down, and as the next phase of community outreach, lawn signs in support of CSPD officers are available for a donation of $10.  All proceeds will go to the Fallen Officer Relief Fund.
  • Magnum: An email notice went out to members with information on how to access the new PPA Magnum benefit. Several members have already taken advantage of the discounts offered.
  • Gleneagle Sertoma Club Golf Tournament: The tournament will proceed as planned for September 21^st, with accommodations to adhere to social distancing.  PPA lawn signs will be available for purchase by tournament participants.
  • Retirement Badges: The benefits page on the CSPPA website will be amended to accurately reflect bylaw stipulations on eligibility to receive a PPA retirement badge.

Meeting adjourned at 1:00pm

July 2, 2020 Board Meeting Minutes

Board Members Present:                                                   

• J. Carson, President
• P. Farmer
• T. Kippel
• W. Walsh
• S. Warren
• D. Holland
• S. Carbonara-Ramos

Excused:

• J. Cowan
• P. Malchow, Sgt. at Arms
• T. Rekar, Vice President
• T. Toth
• L. Warnes, Treasurer
• R. Williamson, Secretary

 Staff Members Present:

• S. Dillon, Executive Director
• J. Newsome, Attorney

Meeting called to order at 11:00am

Board Discussion Items:

• May Financial Report
  • 1^st: B. Walsh
  • 2^nd: S. Carbonara-Ramos
  • All in Favor

Small Donor Account:

• May 2020                              May 2019
• $23,244.00                           $ 24,244.00

Law Enforcement Liability Insurance: PPA representatives met with local insurance agency to develop law enforcement liability insurance consistent with provisions of Senate Bill 20-217.

LE Transparency and Accountability Commission: City Council received more than 800 applicants for the 11-member Commission. Council to continue discussing scope of board’s work and member qualifications at its July meeting.

Municipal Gym Update: Postponed until August meeting.

Executive Director Report:

• Children’s Christmas Party: Board voted to cancel the 2020 Children’s Christmas Party due to Covid 19.
  • 1^st: S. Carbonara-Ramos
  • 2^nd: B. Walsh
  • All in Favor
• CSPPA Billboard: Billboard to run on Powers Blvd. south of Platte throughout July.
• Membership and Legal: Review of 2^nd quarter 2020 membership figures and legal case status; does not include any identifiable member information.

Meeting adjourned at 12:20

June 4, 2020 Board Meeting Minutes

Board Members Present:                                                    

• J. Carson, President
• T. Rekar, Vice President
• R. Williamson, Secretary
• P. Malchow, Sgt-at-Arms
• L. Warnes, Treasurer
• J. Cowan
• P. Farmer
• T. Kippel
• T. Toth
• W. Walsh
• D. Holland
• S. Carbonara-Ramos

Excused

• S. Warren

Staff Members Present:

• S. Dillon, Executive Director
• R. Keller, Office Manager
• J. Newsome, Attorney

Meeting called to order at 11:06am

Board Discussion Items:

April Financial Report

• 1^st: B. Walsh
• 2^nd: P. Malchow
• All in Favor

• Small Donor Account:
  • April 2020                            April 2019                                                  
  • $23,244.00                           $ 24,244.00
• City Budget Update: No update available as of the date of this meeting
• City Protests: Removed from agenda
• Executive Director Report:
  • Legislative Update given on Senate Bill 20-217
  • Christmas Gala: the Board voted to cancel the 2020 Christmas Gala due to Covid 19. Deposits for both the facility and DJ have been applied to the 2021 event.
• 1^st: S. Carbonara-Ramos
•  2^nd: P. Farmer
•  All in Favor
  • CSPPA Gym: the Board voted to make improvements to the CSPPA gym located in the basement of the Municipal Courthouse to address flooring and other equipment as able.
• 1^st: L. Warnes
• 2^nd: T. Kippel
• 7 in favor; 2 opposed; 1 abstaining
  • Media Outreach: the Board agreed to move forward with a short-term billboard outreach program.

Meeting adjourned at 12:30

May 7, 2020 BOD Meeting Minutes

Board Members Present                                                   

• J. Carson, President
• T. Rekar, Vice President
• R. Williamson, Secretary
• P. Malchow, Sgt-at-Arms
• L. Warnes, Treasurer
• J. Cowan
• B. Walsh
• S. Warren
• D. Holland

Staff Members Present

• S. Dillon, Executive Director
• R. Keller, Office Manager

Excused

• T. Kippel
• P. Farmer
• T. Toth
• S. Carbonara-Ramos

Guest:

• Chief Vince Niski

Meeting called to order at 11:00am

Board Discussion Items

• Chief Niski: Chief Niski provided an update on the budget, noting that as of the meeting, there were no finalized plans for additional cuts. April sales tax data and distribution of the $37 million Cares Act funds will help determine next steps.

• Loan Update: ENT approved the PPA’s request to restructure the current building loan to a 10-year mortgage with a lower interest rate than we now pay.  The current loan would leave the PPA with a balloon payment at the end of the term, whereas the restructure will permit the building to be paid in full at the end of the 10 years, and provide a substantial savings in interest over time.

• Membership/Benefits: The Board voted to increase Civilian dues, beginning January 1, 2021, to be equal to that of Sworn members ($27.91 per pay period).  This is because benefits are identical regardless of whether a member is a Sworn or Civilian CSPD employee.
  • 1^st: J. Cowan
  • 2^nd: L. Warnes
  • Motion passed on a 5/4 vote

• Job Sharing: Sworn employees of CSPD may submit a request to job share, however, it requires coordination by the interested officers to match division and shift.  More information can be obtained from Heather Edwards in CSPD’s HR department.

• Small Donor Fund Request: A campaign contribution request was submitted to the Board, however, it did not go forward as a motion was not made.

• Financial Report:
  • 1^st: P. Malchow
  • 2^nd: D. Holland
  • All in Favor

Small Donor Account:             March 2020                     March 2019

                                                      $23,244.00                           $ 24,244.00

Meeting adjourned at 12:30

April 2, 2020 Board of Directors Meeting Minutes

Board Members Present:                                                     

• J. Carson, President
• R. Williamson, Secretary
• P. Malchow, Sgt-at-Arms
• B. Walsh
• D. Holland
• S. Carbonara-Ramos

Staff Members Present:

• S. Dillon, Executive Director
• R. Keller, Office Manager

Guest:

• Chief Vince Niski

DUE TO COVID-19 RESTRICTIONS, THE BOARD DID NOT CONVENE IN FULL. 

Meeting called to order at 9:30am

Board Discussion Items:

• Chief Niski: As discussed in his April 7^th Department-wide email, Chief Niski reviewed the city’s projected revenue shortfall due to COVID-19, and measures put in place to reduce the Department’s share.
• Loan Restructuring: The Board agreed to move forward with a restructuring of the current building loan to a 10-year mortgage with a lower interest rate than we are now paying.  The building will be paid in full at the end of the 10 years, rather than having a remaining balloon payment.
• Membership/Benefits: Deferred.
• First Quarter 2020 Membership Report: Sworn members increased by 61; 11 members moved to the Retiree category and Civilians increased by 2.   Overall membership was up 7.6 percent compared to the same period last year.
• Financial Report: Approval of February financial report deferred due to lack of a quorum.

Small Donor Account:               February 2020               February 2019

                                                            $23,244.00                           $ 24,244.00

Meeting adjourned at 11:00am

March 5, 2020 Board of Directors Meeting Minutes

Board Members Present:

• J. Carson, President
• L. Warnes, Treasurer
• P. Malchow, Sgt-at-Arms
• R. Williamson, Secretary
• J. Cowan
• T. Kippel
• W. Walsh
• S. Warren
• D. Holland
• S. Carbonara-Ramos

Excused:

• T. Rekar, Vice President
• P. Farmer
• T. Toth

Staff Members Present:

• S. Dillon, Executive Director
• R. Keller, Office Manager
• J. Newsome, Staff Attorney
• G. Steinkirschner, CSPD Chaplain

Meeting Called to Order at 11:00am

General Member Comments: Nothing brought forward.

 Board Discussion Items:

Complaint Resolution Process: Concern brought forth regarding complaint resolution process, specifically when a supervisor initiates complaint against a subordinate and subsequently is charged with resolving that complaint.  To be Board brought forward at the next meeting with the chiefs.

Loan Restructuring: Board agreed to investigate renegotiation of the current building loan.  Prior to finalizing any new loan terms, the board will vote whether to approve.

Membership/Benefits: The board began a review of member benefits.  Discussion to be continued at the April board meeting.

Mission/Goals: PPA mission and goal statements have been revised and are posted under the “About Us” tab on csppa.org

PPA Resource Room: Discussion deferred until April meeting.

Chiefs Meeting Follow-up: discussed extra duty contracts and exempt/non-exempt pay.  Meeting minutes issued by the Office of the Chief reflect specifics for each item.

Building Cleaning Service: As a cost-saving measure, the board approved a change in cleaning services for the building.

• 1^st: S. Carbonara-Ramos
• 2^nd: L. Warnes
• All in favor

Financial Report: Approval of January financial report.

• 1^st: B. Walsh
• 2^nd: P. Malchow
• All in favor

Meeting adjourned at 12:47pm