Board Notes (Minutes/Financials) |

October 7, 2021 BOD Meeting Minutes

Board Members Present:

J. Carson, President
D. Brockman, Secretary
J. Matiatos
V. Thomson
M. Waldera
S. Warren
D. Holland

Staff Members Present:

S. Dillon, Executive Director
J. Newsome, Attorney

Excused

J. Cowan
T. Kippel
P. Malchow, Sgt-at-Arms
B. Walsh, Vice President
L. Warnes, Treasurer
S. Carbonara-Ramos

General Session called to order at 11:00am

Guests:

Jen Williamson, Candidate for School District 11 School Board: discussed plans to grow collaborative engagement with representatives of CSPD; developing a pipeline for students interested in law enforcement careers; and increasing SRO engagement with school community. PPA Board to reach out to SRO Lieutenant to connect with candidate regarding the SRO program.

EPSO Undersheriff Joe Roybal, Candidate for El Paso County Sheriff: Seeking endorsement of CSPPA in bid for Sheriff of El Paso County; discussed budget, CJC issues, legislation, Covid, and goals. CSPPA Board deferring vote on endorsement until candidate interviews completed.

PPA Members:

Four members in attendance representing sworn employees opposed to the CSPD mask mandate scheduled to go into effect October 18^th. Requests/discussion points included distributing a letter of opposition to PPA members; conducting a member survey regarding the mandate; facilitating a meeting with the Chiefs; divisiveness between vaccinated/unvaccinated; fear of repercussions if those opposed came forward. The PPA Board did not take a position on the mask mandate but voted to, on behalf of this group, distribute the letter opposing masking to the PPA membership.

1^st: Holland
2^nd: Thomson
All in favor

Board Discussion Items:

August Financial Report: Deferred until November meeting.

Covid Mandate Follow-up: As discussed above.

Corporal Program: PPA Board member gave briefing from the recent Corporal Program Meeting; it was indicated that Corporals will be instrumental in the new CAD rollout and Dragon Speak and that overall, the program is working towards uniformity with respect to roles and responsibilities.

Christmas Gala: The Board voted to transfer money that had been allocated to the canceled 2020 and 2021 Christmas galas into the Fallen Officer Fund, totaling $25,000. This will bring the fund up to approximately $215,000.

1^st: Matiatos
2^nd: Warren
All in favor

Bylaw Revision: The Board approved a revision to the Member death benefit bylaw, making it consistent with the member benefit page on the PPA website. The wording has been amended from:

ARTICLE XI
MEMBERSHIP BENEFITS

Section 1: Death Benefits- In pursuance of the charitable purposes and stated objectives of the Association, the Association shall pay a death benefit to the spouse, child or children, or specifically designated beneficiary of any active or retired member upon the death of such member as indicated on the Association’s beneficiary designation form. Line of Duty death related expenses such as airline tickets, hotel rooms, and meals for family and friends may be covered as determined by the Executive Committee of the Board of Directors.

TO:

Section 1: Death Benefits- In pursuance of the charitable purposes and stated objectives of the Association, the Association shall pay a $10,000 death benefit to the designated beneficiary of any active sworn or civilian member who suffers a line of duty death, plus up to $2,500 reimbursement for miscellaneous expenses such as hotel, travel, meal costs. A $2,500 death benefit shall be paid for an active sworn or civilian member’s off-duty death, and a $1,500 death benefit will be paid upon a sworn or civilian PPA retiree death. If the PPA member has not designated a beneficiary, there will not be any paid benefit. It is the member’s responsibility to keep beneficiary information current. Such payments will be made from the CSPPA Fallen Officer Fund.

1^st: Brockman
2^nd: J. Matiatos
All in favor

Membership Report: PPA sworn membership increased by 17 members at the end of 3^rd quarter for a total of 672. This represents 97 percent of CSPD sworn employees (excluding current recrutis).

BOD Election Results:

President: Bill Walsh
Sergeant-at-Arms: Paul Malchow
Treasurer: Jerry Bowmans
Sworn-at-Large: Jake Cowan; Brad Krauss; Nick Hartbauer

Donation Request: The Board approved a $500 donation to Shop with a Cop.

1^st: Warren
2^nd: Brockman
All in favor

Agenda Items for October Meeting with the Chiefs: Extra duty contract; CSO donning/doffing; mask clarification.

Meeting adjourned at 2:30 pm.

September 9, 2021 BOD Meeting Minutes

Board Members Present:

J. Carson, President
B. Walsh, Vice President
P. Malchow, Sgt-at-Arms
L. Warnes, Treasurer
D. Brockman, Secretary
J. Cowan
V. Thomson
M. Waldera
D. Holland
S Carbonara-Ramos

Staff Members Present:

S. Dillon, Executive Director
R. Keller, Office Manager
J. Newsome, Attorney

Excused

T. Kippel
J. Matiatos
S. Warren

General Session called to order at 11:00am

Guests:

CSPD Lt. Steve Noblitt, Candidate for El Paso County Sheriff: Seeking endorsement of CSPPA in bid for Sheriff of El Paso County; emphasized need for transparency and accountability to both the public and EPSO employees; creating a culture of trust; partnering with regional agencies; leveraging technology; and engaging at the legislative level. CSPPA Board deferring vote until candidate interviews completed.
Mitch Downs, CPA: presented annual, independent financial review to the Board of Directors. Findings indicated PPA accounting practices to be aligned with Generally Accepted Accounting Principles in the United States (US GAAP) with no modifications needed. Financial statements accepted by Board:
- 1^st: Bill Walsh
- 2^nd: Drew Holland
- All approved

Board Discussion Items:

July Financial Report:
- 1^st: Shelley Carbonara-Ramoos
- 2^nd: Joe Matiatos
- All approved

Investment Accts	July 2021	July 2020
Checking	$210,620.45	$123,123.57
Gen’l Invested Fund	$310,352.49	$263,499.72
Fallen Officers Fund	$196,788.39	$165,981.71
Totals	$717,761.33	$552,605.00

Investment Accts.	July 2021	June 2021	May 2021	April 2021	March 2021	February 2021
Checking	$210,620.45	$216,463.98	$241,699.82	$188,023.92	$187,553.04	$176,458.27
Gen. Invested Fund	$310,352.49	$311,001.51	$309,679.38	$307,228.32	$300,005.51	$293,793.21
Fallen Officers Fd.	$196,788.39	$197,287.52	$196,579.72	$194,579.23	$190,220.16	$184,871.85
Totals	$717,761.33	$748,268.92	$748,268.92	$689,831.47	$677,778.71	$655,123.88

Small Donor Account: July 2021 July 2020

$23,244.00 $ 23,244.00

Extra Duty Contract: Meeting with vendor to be held on September 10^th; to include discussion on workers’ compensation coverage and IRS rules. To be brought forward at September 21^st meeting with Chiefs.
Agenda Items for September Meeting with the Chiefs: Extra duty contract; mandatory overtime; annexations/shift picks.
Executive Director Report:
- PPA staff to meet with Academy recruits on September 20^th
- Attended online meeting with City and Department HR representatives regarding compensation for sworn and civilian CSPD employees; reviewed and revised comparator agency data.

Meeting adjourned at 1:10pm.

October 7, 2021 BOD Meeting Agenda

General Session

Call to Order

Guests:

Jen Williamson, Candidate for D-11 School Board
Joe Roybal, Candidate for El Paso County Sheriff

Discussion Items:

August Financial Report
Covid Mandate F/U
Corporal Program Meeting
Christmas Gala Budget Allocation
Bylaw Revision
Board of Director Election Results

Agenda items for October meeting with the Chiefs

August 12, 2021 BOD Meeting Agenda

General Session

Call to Order

Guest: DA 4^th Judicial District, Michael Allen and Chief Investigator Bret Poole

Discussion Items:

June Financial Report
Extra Duty Contract
Use of Force Study
Report Redundancies

Patrol Calendar/TDY

Executive Director Report:

Investment Transition Update
Annual Financial Review
Sheriff’s Election
CSO Academy

Agenda items for August meeting with the Chiefs

July 1, 2020 BOD Meeting Minutes

Board Members Present:

J. Carson, President
B. Walsh, Vice President
L. Warnes, Treasurer
D. Brockman, Secretary
J. Cowan
T. Kippel
J. Matiatos
V. Thomson
S. Carbonara-Ramos

Staff Members Present:

S. Dillon, Executive Director
R. Keller, Office Manager
J. Newsome, Attorney

Excused:

P. Malchow, Sgt-at-Arms
S. Warren
M. Waldera
D. Holland

General Session called to order at 11:00am

Board Discussion Items:

May Financial Report:

Investment Accts	May 2021	May 2020
Checking	$241,699.82	$111,002.55
Gen’l Invested Fund	$309,679.38	$252,306.73
Fallen Officers Fund	$196,579.72	$159,469.40
Totals	$748,268.92	$522,778.68

1^st: S. Carbonara-Ramos
2^nd: D. Brockman
All in favor

Investment Accts.	May 2021	March 2021	February 2021	January 2021	December 2020	November 2020
Checking	$241,699.82	$187,553.04	$176,458.27	$176,979.27	$123,786.97	$133,729.87
Gen. Invested Fund	$309,679.38	$300,005.51	$293,793.21	$288,767.59	$289,928.48	$283,781.72
Fallen Officers Fd.	$196,579.72	$190,220.16	$184,871.85	$181,005.83	$181,745.37	$178,589.83
Totals	$748,268.92	$677,778.71	$655,123.88	$646,752.69	$595,460.82	$596,101.42

Small Donor Account: March 2021 March 2020

$23,244.00 $ 23,244.00

Extra Duty Contract: Several concerns were raised pertaining to outsourcing of extra duty contract; to be brought forward at July meeting with the Chiefs.

Executive Director Report:

Quarterly Membership Report:
- 15 sworn PPA members either retired or resigned from CSPD during 2^nd quarter 2021; those that retired moved to the PPA retiree member category.
- civilian membership decreased by five, also due to Department resignations or retirements; those that retired moved to the PPA retiree member category.
Investment Transition: the transition to the new investment advisor/bank is underway and expected to be in place by end of July.
Retiree Dues: a member requested complimentary lifetime retiree dues on behalf of another PPA member; a vote did not move forward due to a lack of a motion. Dues remain set at $50 per year as it is for all retirees.

Agenda Items for Meeting with the Chiefs: Extra duty contract; restraint as it pertains to a reportable use of force event; report redundancies.

Meeting adjourned at 12:25pm.

June 3, 2021 BOD Meeting Minutes

Board Members Present:

B. Walsh, Vice President
P. Malchow, Sgt-at-Arms
D. Brockman, Secretary
T. Kippel
V. Thomson
M. Waldera
S. Warren
S. Carbonara-Ramos

Excused

J. Carson, President
L. Warnes, Treasurer
J. Cowan
D. Holland
J. Matiatos

Staff Members Present:

S. Dillon, Executive Director
R. Keller, Office Manager
J. Newsome, Attorney

General Session called to order at 11:00am

Board Discussion Items:

April Financial Report
- Approval postponed; lack of quorum at beginning of meeting

Investment Accts	April 2021	April 2020
Checking	$188,023.92	$127,099.35
Gen’l Invested Fund	$307,228.32	$316,079.15
Fallen Officers Fund	$194,579.23	$152,450.50
Totals	$689,831.47	$595,629.00

Investment Accts.	April 2021	March 2021	February 2021	January 2021	December 2020	November 2020
Checking	$188,023.92	$187,553.04	$176,458.27	$176,979.27	$123,786.97	$133,729.87
Gen. Invested Fund	$307,228.32	$300,005.51	$293,793.21	$288,767.59	$289,928.48	$283,781.72
Fallen Officers Fd.	$194,579.23	$190,220.16	$184,871.85	$181,005.83	$181,745.37	$178,589.83
Totals	$689,831.47	$677,778.71	$655,123.88	$646,752.69	$595,460.82	$596,101.42

Small Donor Account:

April 2021 April 2020

$23,244.00 $ 23,244.00

Chief/Sergeant Meetings: The PPA received request that the Chief resume informal meetings with street level sergeants; to be brought forward at June meeting with the Chiefs.
PPA Municipal Gym: install date for new flooring to be determined by CSPPA member volunteers; new fans purchased.
Pipes and Drums: To further support their work on behalf of CSD sworn and retired employees, the Board agreed to offer building space to Pipes and Drums for practices and meetings.
Meeting with Mayor Suthers: PPA representatives met with Mayor Suthers on May 27^th, discussion included recent salary increase; staffing needs; and projections for 2022.

Executive Director Report:

In preparation to transition to a new investment firm, the Board passed the following resolutions:

- The Board of Directors resolves that CSPPA corporate checks must be signed by two authorized persons, to include either the Board Vice President or Treasurer, and the Executive Director.
1^st: S. Carbonara-Ramos
2^nd: P. Malchow
All in favor
- The Board of Directors authorizes the Executive Director to transfer up to $10,000 at the end of each quarter from the Operating account to the General Fund Invested account. Any amount above $10,000 to be approved by the Board of Directors.
1^st: B. Walsh
2^nd: M. Waldera
All in favor

A subcommittee of the Board will meet with new investment advisor to develop a PPA investment policy and goals.

PPA 2021 Christmas Gala: the Board voted to move forward with the Christmas Gala, to be held at the Antler’s Hotel on December 18^th.

1^st: S. Carbonara-Ramos
2^nd: D. Brockman
All in favor

Rocky Mountain Vibes: Board requested ED explore holding a children’s event at a 2021 Rocky Mountain Vibes game.

Agenda Items for Meeting with the Chiefs: Corporals serving as acting sergeants; recruitment strategies; pay for stand-by court appearance; hire-backs; mandatory overtime; ability to use vacation time, and safety concerns.

Meeting adjourned at 12:35pm.